Legal Administrative Assistant

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Legal Administrative Assistant – Contract Position Walnut Creek, CA Summary: We are seeking a pro-active, detail-oriented and tech savvy Legal Assistant to support our busy West Region legal team. This role is essential in supporting daily legal operations with a focus on document management, workflow automation and technology tools. Also, will perform a variety of administrative support duties to all levels of department management and staff, including: Your Day-to-Day: Manage electronic and physical files, ensuring accuracy, version control and compliance with retention policies. Maintain and organize digital document management systems (e.g., Sharepoint). Draft, proofread and format legal documents, correspondence and presentations. Coordinate e-signature workflows and manage document execution tracking using platforms like DocuSign. Assist in legal technology implementation and user training to help drive efficiencies across legal department. Track legal matters, deadlines and deliverables, and support case and contract management systems, including data entry, tracking deadlines, and status updates. Conduct legal and factual research using on-line databases and tools as needed. Manage calendars, coordinates meetings and books travel arrangements. Prepare agendas, gather materials, take minutes for West region office matters. Handles highly confidential and sensitive information with the utmost discretion. Other tasks and duties, as required. Who You Are: As a successful candidate, you will bring the following to the team: Associate’s degree or paralegal certificate required. Bachelors degree preferred. Three or more years of experience in a legal assistant or paralegal role, preferably in a corporate/in-house department. Proficiency with legal and business software (e.g., Microsoft 365, Sharepoint, DocuSign). Strong excel and power point skills preferred. Efficient with strong organizational skills and the ability to manage multiple priorities. High attention to detail and ability to work independently in an unstructured environment with minimal supervision. Excellent people skills with the ability to communicate effectively among all levels of the organization. Exceptional judgment and problem-solving skills. Highly adaptable, enthusiastic, ambitious and willing to learn.
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Location:
Walnut Creek, CA, United States

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