Executive Administrative Assistant

5 Days Old

Description We are the Hampton Chocolate Factory - a fast-growing premium brand known for creating one-of-a-kind gifting experiences.
We're looking for a part-time Administrative Assistant to help us keep things running smoothly behind the scenes. This role is a hybrid role, when you are on-site you will be in our warehouse and is a unique opportunity to work directly with leadership, support client relationships, and help coordinate our order fulfillment process. This role is perfect for someone who loves being organized, thrives on checking things off a list, and wants to grow into a full-time admin role over time.
What You'll Be Doing:
Admin & Company Support Report directly to the Executive Assistant to the Co-CEO Keep track of tasks and deadlines using our project board (Monday.com) Manage day-to-day emails for main sales inbox, scheduling, and internal coordination in Outlook and Teams Client Communication & Sales Support Follow up with prospective clients via email or phone Manage inbound leads and customer inquiries Prepare templated proposals, order confirmations, and simple sales docs Log client info and communication in Pipedrive CRM Order Coordination (Warehouse-Based) Enter client gift orders into Shopify, double-checking details like recipient name, product selection, branding touches, and shipping info Coordinate special orders or customizations with clients and vendors. Communicate with the warehouse team to align fulfillment schedules. Tools You'll Use: Shopify (order processing) Monday.com (task tracking) Pipedrive (CRM) Microsoft Teams & Outlook ChatGPT You Might Be a Great Fit If: You've worked in an admin, ops, sales support or warehouse coordinator role before You're comfortable with email and scheduling tools You like variety in your work - and enjoy switching between administrative and warehouse tasks You're organized and proactive (you notice problems and fix them before being asked) You're looking for a part-time role that could grow into something more Hours & Pay Part-Time: 10-20 hours/week to start with opportunities for full time within 3 months. Schedule: Daytime hours, M-F Pay: $18-22
Why Join Us?
You'll be at the heart of a fast-growing company with real potential to grow your role. We're a small but elevating team that values creativity, reliability, and people who bring ideas to the table. As the business grows, there's opportunity for this role to evolve into full-time with expanded responsibilities in operations and customer success.
Please email me your resume and why you think you'd be a good fit to be considered: austin@hamptonchocolatefactory
Company Information The Hampton Chocolate Factory is a boutique-style chocolate and dessert brand that is focused on elevated experiences. We were built on a mission to excite and delight customers through a one-of-a-kind memorable experience. We were born in the Hamptons and reimagined in Florida following the pandemic and have built a culture of resilience, accountability, and an unwavering commitment to make our desserts look just as good as they taste.
At the Hampton Chocolate Factory, we are the ones who reach for more, love to learn, and aspire to set the trends-not follow them. If you are passionate about hospitality, growth, and delicious handcrafted desserts, you might be one of us.
Join us as we build a 100-year brand as the most famous dessert and chocolate gift of choice in America!
Apply
Location:
Tampa, FL, United States
Job Type:
PartTime
Category:
Office And Administrative Support Occupations

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