Executive Administrative Assistant

Maintains calendars for business unit and Vice President including scheduling of meetings, conference calls, etc. Responsible for maintaining event calendar and coordination of all events. Serves as office manager with oversight for managing all equipment, furniture, fixtures, phones, etc. Responsible for Vice President travel arrangements including coordination of schedules with customers, colleagues, etc. Responds to written requests for information as required including creating business unit publications. Participates in and summarizes meetings as required. Manages external and internal phone calls and e-mails as required. Compiles information and data required for routine and ad hoc meetings and presentations. Develops presentations for Vice President and other department meetings as required. Provide routine administrative support to various business unit directors as periodically requested. Supports project management activities for special projects as required including contributing in projects; sequencing project elements; monitoring project progress; coordinating activities; recommending actions; resolves problems. Maintains professional and technical knowledge by attending educational workshops; reading professional publications; establishing personal networks; and participating in professional societies. Contributes to team effort by accomplishing related results. May require some overnight travel.

Qualifications

• High school diploma or GED preferred. AA or BS preferred.
• Five (5) years' experience in executive administrative support role.
• Proficient in Microsoft Office including Outlook, Word, Excel, PowerPoint; Access, Photoshop and Adobe preferred.
• Knowledge of retail business preferred.
• Strong verbal and written communication skills.
• Ability to work flexible hours with limited direct supervision; strategic approach with high level of organization skills to manage multiple and constantly changing priorities.

Physical Requirements

• Sit for long periods of time.
• Operate computer keyboard and mouse for data entry.
• View computer monitor
• Hear and speak via telephone.
• Reach forward and/or overhead
• Occasionally lift up to 20 pounds

Work Environment

• The noise level in the work environment is usually moderate at a normal range.
• The lighting will include natural light from the outside as well as fluorescent lighting throughout the work areas.
• Work with minimum direction and periodic supervision.

Circle K is an Equal Opportunity Employer. The Company complies with the Americans with Disabilities Act (the ADA) and all state and local disability laws. Applicants with disabilities may be entitled to a reasonable accommodation under the terms of the ADA and certain state or local laws as long as it does not impose an undue hardship on the Company. Please inform the Company's Human Resources Representative if you need assistance completing any forms or to otherwise participate in the application process.