Job Summary

Summary

Performs a variety of technical and complex administrative support duties for the student support administrator. Coordinates and performs administrative projects within a division containing diverse subfunctions. Coordinates workflow and support activities for the office and often for programs involving multiple departments and grants.

Distinguishing Career Features

The Administrative Assistant is part of a multi-level career path encompassing administrative and secretarial support. Administrative Clerks and Secretaries focus on applying secretarial skills for a function that is usually a single service or subject area. Advancement to Administrative Assistant requires at least two years as an Administrative Secretary or Clerk within the District (or equivalent) and a demonstrated ability to serve higher-level administrators with district-wide scope and a function that requires integrating the services of sub-functions and dealing with private and sensitive information.

Knowledge and Skills The position requires extensive knowledge of modern office practices, procedures, and equipment, including filing systems, receptionist and telephone techniques, and letter and report writing. Requires in-depth knowledge of District and divisional operations, policies, procedures, and calendars. Requires working knowledge of education codes applicable to the area of assignment. Requires a well-developed knowledge of and skill at using personal computer-based software programs that support this level of work, including but not limited to word processing, spreadsheets, presentation graphics, special applications used by the organizational unit, and data entry onto custom databases. Requires skill at facilitating problem-solving processes. Requires sufficient math skills to perform financial and statistical record keeping, including double-entry bookkeeping. Requires sufficient knowledge of proper English usage, grammar, spelling, and punctuation to prepare pro

Requirements / Qualifications

Copy of Transcript Letter of Introduction Letter(s) of Reference Proof of HS Graduation Resume Typing Certificate