Lab Administrative Assistant/Administrative/Project Assistant II

FocusKPI is looking for a Lab Administrative Assistant to join one of our clients, a high-tech SaaS company. Team is looking for a Lab Administrative Assistant who is bilingual in English and Korean to partner with the executive leadership and their team.

Work Location: Mountain View, CA

Duration: 12-month contract; On-site role (4 days a week)

Pay Range: $18 - $23/hr

Responsibilities:

• Provide daily administrative support to the Lab Team
• Make travel arrangements, handle the executive's travel expense reporting
• Compile weekly project status reports
• Execute and manage third-party vendor contracts
• Assist with new hire onboarding preparation: ordering phone, business card, name plate, desk assignment, etc.
• Perform other tasks as assigned
• Provide administrative support to the teams
• Purchase and manage all office supplies
• Manage office events and assist in event planning/organization, for example, all-hands meetings, happy hours, and team-building events
• Track office space, desk assignments
• General facilities requests, shipping/receiving of orders on behalf of the office
• Respond to miscellaneous requests from the teams
• Provide accounting support to the office
• Submit and track purchase orders for the office
• Manage corporate credit card and track expenses
• Monitor office budget and expenses, submit a forecast for office events
• Construct and submit monthly financial and activity reports while communicating and coordinating with the internal finance team
• Manage/support the executive's calendar in case of the absence of the primary EA

Qualifications:

• 3+ years of professional experience in high-tech companies, media companies, or information centers preferred but not required
• Both fluency in English and Korean are required
• College degree preferred
• Computer/IT/Microsoft Office fluency required
• Ability to multitask with punctuality and consistency required
• Required to have a strong customer service orientation, problem-solving skills
• Strong written/verbal communication skills
• Attention to detail
• Integrity and sound judgment in handling confidential information
• Solid time management skills when faced with competing priorities and tight deadlines

Necessary Skills and Attributes:

• Self-motivated individual with the ability to thrive in a team-based or independent environment
• Detail-oriented with strong organization skills
• Ability to work in a fast-paced environment
• Limited supervision and the exercise of discretion
• Proficiency in MS Office (MS Word, Excel, and PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Ability to multitask
• Adaptability, flexibility, and the ability to deal with ambiguity associated with working in a fast-paced and changing environment

Thank you!

FocusKPI Hiring Team

Founded in 2010, FocusKPI, Inc. (FocusKPI) is a data science and technology firm specializing in predictive analytics practice and methodologies. FocusKPI is a US company headquartered in Silicon Valley, California, with an East Coast office in Boston, Massachusetts.

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