Responsibilities:

• Provide administrative support to multiple departments, including managing calendars, scheduling meetings, and preparing documents or reports.
• Assist with coordinating departmental and cross-functional projects; track timelines, deliverables, and ensure follow-up on pending tasks and action items.
• Monitor progress and provide regular updates to department leads and stakeholders.
• Act as a liaison between departments to ensure clear communication and timely resolution of administrative or project-related needs.
• Support HR functions such as:
  • Posting open job positions.
  • Screening candidates and scheduling interviews.
  • Assisting with onboarding and basic employee communications.
• Assist Marketing with:
  • Coordinating trade shows and event logistics.
  • Distributing promotional materials and supporting campaigns.
• Support Sales and Customer Service by:
  • Processing orders and updating CRM systems.
  • Responding to customer inquiries and assisting with follow-ups.
• Handle sensitive information and documents with discretion and confidentiality.
• Manage incoming communications (emails, phone calls, messages), routing and responding as appropriate.
• Help manage office supplies and general administrative operations.
• Perform other duties and special assignments as needed to support company operations.

Qualifications

• Bilingual in English and Spanish (verbal and written)
• 2+ years of administrative or office support experience, preferably in a multi-departmental role.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook); experience with CRM, HRIS, or ERP systems is a plus.
• Comfortable working in both warehouse and office environments.
• Strong organizational, time management, and multitasking abilities.
• Excellent communication and customer service skills.
• Ability to handle confidential information with professionalism and discretion.

PHYSICAL DEMANDS/WORK CONDITIONS:

• Ability to sit, stand, and walk for extended periods throughout the workday
• Frequent use of hands for typing, filing, and document handling
• Occasional lifting, pushing, or pulling of office or warehouse materials up to 25–30 pounds
• Ability to bend, stoop, kneel, or reach as needed to access files or materials
• Comfort working in both climate-controlled office settings and non-climate-controlled warehouse environments
• Occasional movement between office and warehouse areas.