FT-Administrative Assistant

Job Category: DIRECT HOURLY

Requisition Number: FTADM001200

Posted: July 11, 2025

Full-Time

On-site

First Tactical

496 E Whitmore Ave

Modesto, CA 95358, USA

Pay or shift range: $23 to $28 USD. The estimated range is the budgeted amount for this position. Final offers are based on various factors, including skill set, experience, location, qualifications, and other job-related reasons.

Job Details

Description

Responsibilities:

• Provide administrative support to multiple departments, including managing calendars, scheduling meetings, and preparing documents or reports.
• Assist with coordinating departmental and cross-functional projects; track timelines, deliverables, and ensure follow-up on pending tasks and action items.
• Monitor progress and provide regular updates to department leads and stakeholders.
• Act as a liaison between departments to ensure clear communication and timely resolution of administrative or project-related needs.
• Support HR functions such as:
  • Posting open job positions.
  • Screening candidates and scheduling interviews.
  • Assisting with onboarding and basic employee communications.
• Assist Marketing with:
  • Coordinating trade shows and event logistics.
  • Distributing promotional materials and supporting campaigns.
• Support Sales and Customer Service by:
  • Processing orders and updating CRM systems.
  • Responding to customer inquiries and assisting with follow-ups.
• Handle sensitive information and documents with discretion and confidentiality.
• Manage incoming communications (emails, phone calls, messages), routing and responding as appropriate.
• Help manage office supplies and general administrative operations.
• Perform other duties and special assignments as needed to support company operations.

Qualifications:

• Bilingual in English and Spanish (verbal and written)
• 2+ years of administrative or office support experience, preferably in a multi-departmental role.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook); experience with CRM, HRIS, or ERP systems is a plus.
• Comfortable working in both warehouse and office environments.
• Strong organizational, time management, and multitasking abilities.
• Excellent communication and customer service skills.
• Ability to handle confidential information with professionalism and discretion.

Physical Demands/Work Conditions:

• Ability to sit, stand, and walk for extended periods throughout the workday
• Frequent use of hands for typing, filing, and document handling
• Occasional lifting, pushing, or pulling of office or warehouse materials up to 2530 pounds
• Ability to bend, stoop, kneel, or reach as needed to access files or materials
• Comfort working in both climate-controlled office settings and non-climate-controlled warehouse environments
• Occasional movement between office and warehouse areas.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.