Job Summary
We are seeking a highly capable and proactive Executive Assistant to support a dynamic and entrepreneurial CEO. This newly created, full-time role is ideal for someone who thrives in fast-moving environments and is eager to become a trusted right hand to executive leadership. You'll play a pivotal role in streamlining day-to-day priorities and anticipating needs so the CEO can focus on driving growth.

As the Executive Assistant, you'll be responsible for managing schedules, coordinating communication, and serving as a key point of contact for clients, vendors, and internal teams. The ideal candidate will be tech-savvy, detail-oriented, and confident in their ability to operate independently, all while demonstrating sound judgment and a high level of professionalism. This is a unique opportunity for someone who takes ownership, sees tasks through to completion, anticipates challenges, and represents leadership with professionalism.

Responsibilities

• Manage the CEO's complex calendar, scheduling meetings, prioritizing commitments, and resolving conflicts efficiently

• Serve as a primary liaison between the CEO, clients, vendors, and internal teams, communicating clearly and professionally

• Support the CEO by completing routine tasks such as applications, document gathering, and liaising with banks, accountants, and partners

• Prepare for and actively participate in meetings, taking detailed notes and tracking follow-up action items

• Track and follow up on outstanding tasks across departments to ensure deadlines and goals are met

• Handle sensitive administrative tasks, including paying vendors, reviewing and revising contracts, and managing financial documentation

• Proactively identify and resolve issues, minimizing distractions and protecting the CEO's time

• Assist with strategic calendar planning to prioritize high-impact decisions and activities

• Review, draft, and respond to emails, ensuring timely and appropriate communication

• Take ownership of special projects and ad hoc assignments as needed

• Maintain confidentiality and handle sensitive information with discretion

Qualifications

• Five years of proven Executive Assistant experience supporting senior management or similar experience supporting senior leadership in a fast-paced environment

• High School diploma or equivalent education (examples include: GED, verification of homeschool equivalency, partial or full completion of post-secondary education, etc.)

• Secondary level education preferred

• Tech-savvy and comfortable using AI tools, Google Suite, and other productivity software

• Able to support occasional visibility efforts as needed

• Self-starter with strong organizational skills, able to prioritize daily tasks and follow up proactively

• Attentive and detail-oriented, capable of handling client requests and administrative duties efficiently

• Confident reviewing, managing, and responding to emails; able to represent the CEO professionally in communications

• Skilled in taking accurate notes, participating in meetings, and preparing materials as needed

• Able to manage multiple priorities independently and adapt to evolving business needs

• Strong interpersonal skills with the ability to follow through and maintain clear communication with clients, vendors, and team members

• Strong communication skills, knows when to escalate issues appropriately, and keeps leadership informed

• Local to Fort Lauderdale and willing to work onsite

Work Attire

• Business professional

Travel

• Light local travel may be required within the surrounding area for executive support tasks

This is a full-time position, working 44 hours per week, Monday through Friday

This is a 100% onsite role; remote or hybrid work is not available