Executive Assistant

The Executive Assistant will provide high-level administrative support to the Executive Leadership Team. This role will coordinate and manage executive scheduling, prepare, and organize important materials, and support meetings.

Essential/Primary Duties:

• Serves as a first point of contact for executives as administrative support for schedules, meetings, events, and travel.
• Maintains professionalism and strict confidentiality with all materials.
• Manages professional scheduling for executive staff, including agendas, mail, email, phone calls, client management and other company coordination.
• May be involved in unique projects and demands that require expert planning, coordination, leadership, and organizational skills.
• Manages day-to-day workflow of additional tasks and activities supporting multiple team members as needs arise.
• Prepares meeting materials including assisting with presentations, handouts, and other related materials.
• Coordinates domestic and international travel coordination and activities, including accommodations, transportation, and meals.
• Assists with expense and credit card reconciling.
• Works closely with Executive Assistant team on cross-functional work.
• Serve as the primary point of contact for the Cincinnati office, coordinating day-to-day administrative operations, office logistics, vendor communication, and basic facilities needs to ensure a smooth and professional workplace environment.
• Flexibility and understanding of variable peak workloads, time zones, and working hours and ability to effectively work in a high-pressure, fast-paced environment.

Secondary Duties:

• Performs other duties as needed/assigned.
• Provides additional assistance to other departments when confidentiality is of extreme importance.
• Assists with special projects, events, and community-related activities.
• Provides back-up assistance to other administrative support team members as needed.

Education and/or Experience:

Associate degree (A.A.) in business administration, or related field. 4-6 years of administrative or business-related experience.

Competency and/or Skill:

• Ability to manage/maintain confidentiality on all levels
• Exceptional written and spoken communication skills
• Exceptional computer skills
• Work collaboratively with a variety of people, including executives, teammates, and external contacts
• Organizational skills, multi-tasking ability, confidence in prioritizing work and decision-making
• Professional attire is necessary for various occasions

Supervisory Responsibilities:

• N/A

Job Identification: 4469

Job Category: Administrative

Posting Date: 03/30/2026, 06:39 PM

Degree Level: Associate Degree

Job Schedule: Part time

Job Shift: Day

Locations: 9987 Carver Road, Blue Ash, OH, 45242, US