Key Responsibilities: Executive Support & Calendar Management Serve as the administrative contact for executive leadership, managing complex calendars, meeting logistics, and scheduling needs with discretion and foresight. Anticipate scheduling conflicts and proactively communicate solutions to ensure seamless daily operations. Coordinate client and team meetings, including in-person, phone, and virtual appointments, with clear documentation and reminders. Maintain timely communication, following up on appointments, reschedules, and missed meetings to ensure a consistent experience with internal and external contacts. Schedule meetings for other team members, as applicable. Operations & Office Administration Act as a first point of contact for visitors and clients with professionalism, warmth, and discretion. Perform tasks with initiative and the ability to work autonomously to meet deadlines and produce high-quality results. Maintain internal records with timely updates to track key milestones. Ensure tasks are completed accurately and on time, upholding workflow integrity and compliance with industry regulations and procedures. Team Communication & Collaboration Support leadership with ad hoc projects, reporting, and communications across departments. Serve as a communication bridge between team members, clients, prospects, and external partners. Support a positive and cohesive team environment by anticipating needs, communicating updates, and following through on commitments. Contribute to internal process improvements and team initiatives with a solutions-focused approach. Project & Event Coordination Coordinate internal and external events, team meetings, and retreats, including venue research, and logistics.

Below covers everything you need to know about what this opportunity entails, as well as what is expected from applicants.

Qualifications: 2+ years of experience as a C-level assistant with a drive for excellence in delivering exceptional results consistently. Proficiency in Google workspace, including Gmail, calendars, sheets, docs, and forms. Experience with Zoom and Microsoft Office. Basic knowledge of CRMs, AI, and other digital tools for communication and organization is a plus. Excellent written and verbal communication skills, ensuring a culture of professionalism and trust. Ability to manage confidential information with discretion, supporting the team through both high-pressure and routine tasks. Key Competencies: Professional demeanor and client-centric attitude. Strong organizational skills, with ownership and accountability for outcomes Detail-oriented with strong time management skills and the ability to maintain momentum, focus, and resiliency in challenging situations. Clear, proactive communication and follow-through. Precision, reliability, and deadline awareness. Strong collaboration and growth mindset in a fast-paced, client-focused environment using initiative and adaptability while maintaining consistency in standards. Compensation & Benefits : Salary commensurate with experience Paid Time Off (PTO) to support work-life balance Paid holidays according to holiday calendar Retirement match: 6% to a 401(k) plan Healthcare stipend