Job Title: Executive Administrative Assistant

Job Description

The primary role of the Executive Administrative Assistant is to provide high-level administrative support by conducting research, handling information requests, and performing clerical functions. This position acts as an information and communication manager for the office, ensuring seamless operations and effective communication.

Responsibilities

Supervise general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.

Review and approve invoices, reports, memos, letters, financial statements, and other documents.

Review and approve corporate documents, records, and reports.

Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.

Prepare agendas and make arrangements for committee, board, and other meetings.

Essential Skills

Strong verbal and written communication skills.

Ability to multi-task and excellent customer service skills.

Strong interpersonal skills with an expert ability to work independently and manage time effectively.

Expert ability to keep information organized and confidential.

Expertise in event planning and budgeting.

Leadership and mentoring skills necessary to provide support and constructive performance feedback.

Proficiency with computer applications such as Microsoft Word, Excel, and PowerPoint. (Certification Required)

Additional Skills & Qualifications

High school diploma or GED required.

10 years of experience required.

Experience working with executives required.

Proficiency in office management, administrative support, and the Microsoft Office Suite.

Familiarity with Power BI.

Work Environment

The role offers unique visibility and interaction opportunities with all levels of employees, from field representatives to executives. The environment provides a fascinating insight into the day-to-day operations and impact on a global scale.

Pay and Benefits

The pay range for this position is $20.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Aurora,CO.

Application Deadline

This position is anticipated to close on Aug 15, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.