Executive Administrative Assistant with Accounting Duties Location: Remote and St Petersburg - Tampa Bay Area - Florida About the Role: We are seeking a detail-oriented and organized individual to join our team as an Executive Administrative Assistant with a strong focus on accounting support. This role is ideal for someone who thrives in a remote work environment and is comfortable managing both administrative and financial responsibilities for a fast-paced, technology-driven professional services firm. Key Responsibilities: ·        Provide administrative support to ensure efficient operation of the remote office. ·        Update the QuickBooks financial system daily, following generally accepted accounting principles (GAAP). ·        Create and manage purchase orders and ensure employee time is accurately entered in QuickBooks. ·        Run bi-weekly payroll using Insperity, and serve as the primary liaison for any payroll-related issues. ·        Prepare and submit local and state sales and withholding tax reports. ·        Collaborate with the Accounting team to ensure timely and accurate invoicing. ·        Follow up with clients regarding invoicing discrepancies and late payments. ·        Answer and direct phone calls, take messages, and manage professional correspondence. ·        Schedule and coordinate meetings, manage calendars, and assist with logistics as needed. ·        Perform data entry, transcribe documents, and maintain organized electronic and hard copy filing systems. ·        Prepare and edit documents, including memos, reports, and emails. ·        Maintain and update employee records and assist in compiling internal reports. ·        Keep internal policies and procedures documentation current and accessible. Qualifications & Experience: ·        Bachelor’s degree in Accounting or a related field is highly preferred. ·        Proven experience in an administrative support role with financial responsibilities. ·        Hands-on experience with QuickBooks and Insperity payroll processing is required. ·        Strong proficiency in Microsoft Office (Word, Outlook, and especially Excel). ·        Excellent organizational skills with strong attention to detail and accuracy. ·        Professional communication skills—both written and verbal. ·        Ability to work independently, prioritize tasks, and meet deadlines in a remote environment. ·        Experience handling sensitive financial and HR information with discretion. ·        Experience working for a professional services consultancy—especially in the technology or software sector—is a strong plus. Why Join Us? This is an excellent opportunity to apply your accounting education and administrative skills in a growing technology consulting company. We offer competitive pay, a flexible remote work environment, and a collaborative, mission-driven team culture. To Apply: Please submit your resume and a brief cover letter highlighting your relevant experience—especially with QuickBooks, Insperity, and any work in the technology or professional services space. We look forward to hearing from you!