ASSISTANT PROPERTY & REAL ESTATE MANAGER BUFFER POSITION OVERVIEW We are seeking a highly organized, professional, and adaptable individual to join our team as an Assistant Property & Real Estate Manager. This vital role provides administrative, property management, and real estate support to our leadership team, brokers, property owners, and guests. As a key member of our organization, you will play an integral role in bridging our Property Management and Real Estate divisions. The ideal candidate is detail-oriented, self-motivated, and thrives in a fast-paced environment where no two days are the same. Key Responsibilities Provide administrative support to brokers, including contract management, sales files, listing materials, and database maintenance. Greet clients, answer phones, and coordinate showings for both company and outside broker listings. Prepare listing presentations, marketing materials, postcards, and mailers. Accurately enter and maintain listings in MLS, Streamline, DASH, and other relevant platforms. Organize and maintain master files, closing packets, and broker compliance documentation. Communicate with title companies regarding contracts, deadlines, and closing requirements. Assist with internal reporting, including Pending Sales Reports, Rental Reports, Showings Logs, and Market Share Reports. Property Management Support Assist the General Manager and Directors of Operations with HOA and property management tasks. Coordinate owner and vacation rental reservations, managing bookings, housekeeping requests, and system updates. Prepare, distribute, and maintain HOA documents, including meeting notices, proxies, agendas, budgets, insurance certificates, and meeting minutes. Address owner inquiries regarding statements and general communications. Support Short-Term Rental (STR) permitting and annual license renewals. Coordinate with contractors for approved proposals and scheduling. Manage package deliveries and tracking for owners and guests. Provide phone support and backup assistance for guests and owners when leadership is unavailable. Support Guest Services, assisting with front desk operations as needed. Office Operations Oversee daily opening and closing procedures for the office. Maintain a clean, organized, and professional office environment. Manage office supplies, key inventory, equipment, brochures, and marketing materials. Assist with light maintenance tasks, such as seasonal dcor, sweeping sidewalks, and ensuring the offices overall presentation. Support brokers and office staff with special projects and operational needs. Qualifications Excellent verbal and written communication skills. Strong organizational and time-management abilities with attention to detail. Proficient in Outlook, Word, Excel, and property/real estate software (MLS, Streamline, CTM eContracts, AJAX, etc). Familiarity with real estate documents and procedures is preferred. Ability to work independently and collaboratively. Ability to lift up to 40 lbs and perform light maintenance duties when needed. Job Type: Full-time Benefits include: 401(k) plans 401(k) matching Dental and Vision insurance Health insurance Health savings accounts Paid sick leave Paid vacation Retirement planning Supplemental Pay Types: Bonus opportunities Yearly Reviews Work Location: 730 East Durant Avenue, Aspen, CO 81611 If you enjoy variety, thrive in a fast-paced environment, and are passionate about delivering excellent service to clients, owners, and guests apply today! #J-18808-Ljbffr