Administrative Assistant

11 Days Old

Job Description

Job Description
Description:

Are you highly organized, proactive, and looking to be a key part of a growing team? We’re hiring a Full-Time Administrative Assistant for our Baton Rouge office. This in-office position supports daily operations, assists Project Engineers, and helps maintain a positive, efficient work environment.


You’ll report directly to the Manager of Corporate Services, based out of our Raleigh, NC office.


What You’ll Do:

In this dynamic role, you'll be responsible for a variety of administrative, operational, and support tasks that help keep our team productive and our office running smoothly.


Key Responsibilities:

  • Assist with the coordination, logistics, and construction site check ins for the upcoming office move
  • Provide comprehensive administrative support to local staff and project engineers
  • Maintain document retention systems and organize physical/digital records
  • Proactively identify areas where help is needed and offer solutions
  • Manage calendars, meetings, and office schedules
  • Prepare bid documents, contracts, internal reports, memos, and documentation
  • Run local errands (mileage reimbursed)
  • Maintain office supplies and order as needed
  • Assist at Reception-Answer phones and greet visitors
  • Assist with employee relations tasks/events as directed, supporting team morale and communication
  • Help foster a positive and inclusive office environment
  • Take initiative to solve problems, think outside the box, and improve workflows


What We’re Looking For:

  • 2+ years of administrative experience
  • Cheerful, dependable, professional disposition and strong interpersonal skills
  • Willingness to learn and take on new challenges with a positive attitude
  • Excellent organization and attention to detail
  • Ability to think critically, solve problems, and adapt to changing needs
  • Proactive mindset – seeks out work rather than waiting for direction
  • Comfortable working independently and as part of a team
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook)
  • Familiarity with document retention and office management practices
  • Experience supporting professional teams (engineering or technical background a plus)
  • Valid driver’s license and reliable transportation
Requirements:


Apply
Location:
Baton Rouge
Job Type:
FullTime
Category:
Business

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