Accounting Clerk

Note: This is a Philadelphia Federation of Teachers (PFT) Union position. If the successful candidate is new to PFT then they will begin employment at the first pay step. The first salary step for this role is $35,238.

The School District of Philadelphia is committed to becoming the fastest improving District in the country and transforming the educational opportunities it offers to our city's more than 200,000 students. The District seeks leaders who have a passion for working with schools and communities who are committed to ensuring all students achieve. Serving a population as diverse as ours requires creativity, commitment and vision. Will you join us?

Job Summary

Processes and reviews invoices for payment in the School District's accounts payable unit of the central Accounting Services Division. Processes and verifies functions necessary to insure accurate vendor payments. Pots financial data via a personal computer. Communicates with vendors, school-based personnel and administrative office personnel regarding the payment process.

Essential Functions

• Verifies invoices for payment by comparing them to contracts, purchase orders or other payment authorization sources; insures that quantity, price and applicable discounts are accurate.
• Researches all billing and payment problems; communicates with school-based and administrative office personnel as well as vendors to resolve discrepancies. Posts data from invoices, receiving reports, and payment authorizations to the mainframe computer; posts encumbrance transactions.
• Maintains a record of paid invoices; performs a daily reconciliation of processed work. Evaluates invoices for applicable discounts and taxes; reviews petty cash and travel expenditures for conformance with District policies and procedures. Maintains a vendor file database.

Minimum Requirements

• High school diploma or equivalent.
• Two years of full-time, paid, accounts payable experience in an automated environment, one of which has involved the use of a personal computer and financial spreadsheet applications

Knowledge, Skills and Abilities

Demonstrated knowledge of:

• Basic accounts payable practices and procedures as they pertain to an automated accounting environment.
• Terminology applicable to the accounts payable industry.
• Basic accounting and bookkeeping principles and practices.

Demonstrated ability to:

• Make accurate mathematical computations.
• Operate a personal computer.
• Utilize financial spreadsheet software.
• Follow oral and written instructions accurately.
• Maintain records of work performed.
• Establish and maintain effective working relationships.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

Nondiscrimination

The School District of Philadelphia provides equal employment opportunities to all employees and applicants for employment without regard to race, color, age, creed, religion, sex, sexual orientation, ancestry, national origin, disability, pregnancy, marital status, gender identity, or genetic information. Please refer to Board Policy 348 for further information regarding the District's commitment to Nondiscrimination in Employment Practices.