Salary : $57,596.00 - $90,149.00 Annually Location : 18753 N Frederick Ave Gaithersburg MD 20879 USA Job Type: Permanent Job Number: 2025-00522 Department: Board of Elections Division: BOE 24 Absentee Voting Opening Date: 08/15/2025 Closing Date: 8/22/2025 11:59 PM Eastern FLSA: Non-Exempt

About the Position

THIS IS AN INTERNAL "ONLY" JOB POSTING, AVAILABLE TO CURRENT MONTGOMERY COUNTY GOVERNMENT EMPLOYEES.

This Position is ONLY Open to Montgomery County Government Employees: Current Montgomery County Government employees; Montgomery County employees who were affected by the reduction-in-force and currently have RIF priority rights; Active Montgomery County local fire and rescue department volunteers with at least 50 points under the length of service award program (LOSAP); or Active Project SEARCH Interns or former Montgomery County Government Customized Employment Public Interns, or Project SEARCH Interns within 24 months of completion of internship.

The expected salary range for this role on hire is $57,596 to $77,396. WHO WE ARE The Montgomery County Board of Elections (BOE) is responsible for administering Federal, State, and County elections within Montgomery County. We are the largest jurisdiction in the state of Maryland, with approximately 750,000 registered voters with the largest number of mail-in ballots cast, 58 vote-by-mail drop boxes, 14 early voting centers, and 232 polling places on election day. The work of the Board of Elections is governed by the Federal and State legal framework, Maryland State Board of Elections regulations, and county regulations and procedures. WHO WE ARE LOOKING FOR The Montgomery County Board of Elections (BOE) is currently recruiting to fill an Office Services Coordinator Position as the Voter Services - Candidate Filing Coordinator for its Voter Services Section. This is a full-time, permanent position that will report to the Chief of Voter Services while receiving directions from the Vote by Mail Manager. What You'll Be Doing The employee will facilitate candidate filing for prospective County Officeholder, ensuring a seamless and efficient process. The Vote by Mail Manager oversees and provides direction for the filing process. This role requires strict compliance with all applicable laws and meticulous accuracy in data capturing under time-sensitive deadlines. Additionally, the employee will be responsible for providing excellent customer service in-person, over the phone, and via email. The employee will be required to process and proof high volumes of electronic and paper mail in ballot applications; and issue vote by mail ballots to voters following Maryland State Board of Elections guidelines.? The position will also require the employee to attend off-site events to facilitate community outreach efforts. Willingness to shift seamlessly between tasks consistent with office-program priorities and assignments. Knowledge with Maryland State Candidate filing procedures, deadlines and fees. Assist with receiving and processing all incoming and outgoing mail. Proofing election material and data entries by others. Support the Canvass and Provisional Leads or preparing and organizing materials. Assist with post-election audits and archiving election material. Provide cross-sectional support to enable successfully completion all election tasks within set deadlines. A criminal background Criminal Justice Information System background check in accordance with the State of Maryland Rules of Security Behavior of Board of Elections Officials and Employees will be conducted on the selected candidate prior to appointment and will be a significant factor in the hiring decision. Voter Registration : The candidate must be a Maryland registered voter or must register to vote in Maryland prior to date of hire. This position requires the ability to attend meetings or perform work at locations outside the office. Office hours are from 8:30am to 5:00pm, however during the election cycle, employee will be required to work overtime that would include evenings, weekends and holidays depending on the workload. Minimum Qualifications Experience: Four (4) years of progressively responsible office support experience. Education: Graduation from high school or High School Certificate of completion recognized in the State of Maryland. Equivalency: An equivalent combination of education and work experience may be substituted. Voter Registration: The candidate must be a Maryland registered voter or must register to vote in Maryland prior to date of hire. Background Check: The candidate must pass a Criminal Justice Information System background check in accordance with the State of Maryland Rules of Security Behavior of Board of Elections Officials and Employees. Preferred Criteria, Interview Preferences All Applicants will be reviewed by the Office of Human Resources (OHR) for minimum qualifications. Those applicants who meet minimum qualifications will be rated "Qualified," placed on the Referred List, and may be considered for an interview. Preference for interviews will be given to applicants with experience in the following: Experience with data entry and customer service. Experience researching and applying election law. Experience performing high-volume, accurate election data capturing and proofing. Experience working under legally mandated deadlines. Experience working independently on multiple and varied administrative tasks. Experience exercising sound judgment, courtesy, and tact in responding to telephone callers and office visitors and make proper disposition of problems.

IMPORTANT INFORMATION

The Office of Human Resources (OHR) reviews the minimum qualifications of all applicants, irrespective of whether the candidate has previously been found to have met the minimum requirements for the job or been temporarily promoted to the same position. This evaluation is based solely on the information contained in the application/resume submitted for this specific position.

Montgomery County Government(MCG) is an equal opportunity employer, committed to workforce diversity. Accordingly, as it relates to employment opportunities, the County will provide reasonable accommodations to applicants with disabilities, in accordance with the law. Applicants requiring reasonable accommodation for any part of the application and hiring process should email OHR at Hiring@montgomerycountymd.gov. Individual determinations on requests for reasonable accommodation will be made in accordance with all applicable laws.

MCG also provides hiring preference to certain categories of veterans and veterans/persons with a disability. For more information and to claim employment preference, refer to the Careers webpage on Hiring Preference.

All applicants will respond to a series of questions related to their education, relevant experience, knowledge, skills, and abilities required to minimally perform the job. The applicant's responses in conjunction with their resume and all other information provided in the employment application process will be evaluated to determine the minimum qualifications and preferred criteria or interview preference status. Based on the results, the highest qualified applicants will be placed on an Eligible List and may be considered for an interview. Employees meeting minimum qualifications who are the same grade will be placed on the Eligible List as a "Lateral Transfer" candidate and may be considered for an interview.

This will establish an Eligible List that may be used to fill both current and future vacancies.

If selected for consideration for this position, you may be required to provide evidence that you possess the knowledge, skills, and abilities indicated on your resume.

Montgomery County Ethics Law : Except as provided by law or regulation, the County's "Public Employees" (which does not include employees of the Sheriff's office) are subject to the County's ethics law including the requirements to obtain advanced approval of any outside employment and the prohibitions on certain outside employment. The outside employment requirements of the ethics law can be found at 19A-12 of the County Code. Additional information about outside employment can be obtained from the Ethics Commission website. Leave Benefits

Our generous leave package starts with non-MLS permanent and term employees earning 15 days of sick leave and 15 days of annual leave in their first year, as well as up to three additional personal days each calendar year. Positions in MLS earn 35 days of paid time off each year. In addition, we offer all employees 10 paid holidays. Our leave policies adhere to the Family Medical Leave Act of 1993, and we provide six weeks of paid parental leave for new parents.

Retirement Benefits

All permanent and term positions are eligible for robust retirement plans. Public safety positions are eligible for a defined benefit pension plan in which they are vested after only five years. Employees in non-public safety positions can participate in retirement plans that contribute up to 12 percent of their annual salary. All employees can also participate in a supplemental retirement plan, the 457 Deferred Compensation Plan, to contribute even more to their retirement goals.

Tuition Assistance & Student Loan Forgiveness

Montgomery County employees are eligible to participate in the Federal Public Service Loan Forgiveness Program. Participants who meet all requirements may qualify for forgiveness on the remaining balance on their Direct Loans after making 120 qualifying monthly payments under a qualifying repayment plan while working full-time in a qualifying public service position. To learn more about PSLF, please visit the Student Loan Repayment Benefits page. Our tuition assistance program allows you to receive up to $2,130 annually in tuition assistance to help you achieve a degree that supports your career path.

Free Mass Transit Benefit

County employees are entitled to use the RideOn Bus service for free with a valid County-employee ID. This benefit can be used any time of the day or evening, including weekends. We also offer a pre-tax flexible spending account to reduce the cost of other mass-transit options such as MARC trains and Metro.

Reduced Child and Health Care Costs

Working for Montgomery County also entitles permanent and term employees to participate in healthcare and childcare Flexible Spending Accounts. These plans allow eligible employees to save on a pretax basis for healthcare and dependent care costs incurred during the plan year.

Employee Wellbeing

We deeply care about your holistic wellness. Our award-winning wellness program, LiveWell, will support you in improving and maintaining your physical, mental, financial, social, and intellectual well-being.

Learn more about our wonderful benefits available to you once you join our team. Montgomery County Benefits 01

THIS POSITION IS "ONLY" OPEN TO INTERNAL MONTGOMERY COUNTY GOVERNMENT (MCG) EMPLOYEES. Are you a current MCG employee? Yes No

02

MQ Question Registered Voter (009260)

This position requires the candidate be a Maryland registered voter or must register to vote in Maryland prior to date of hire. Are you able to be a a registered voter in the State of Maryland? Yes No

03

MQ Question OFFICE SERVICES COORDINATOR (009273)

What is your highest level of completed education? N/A High School/GED Associate's Degree Bachelor's Degree Master's Degree Doctorate

04

MQ Question OFFICE SERVICES COORDINATOR (009273)

How many years of progressively responsible office support experience do you have? Less than 1 Year Experience 1 Year Experience 2 Year's Experience 3 Year's Experience 4+ Year's Experience

05

Please select the best response below that demonstrates your experience with Data Entry and Customer Service I do not have prior experience with data entry or customer service I enter basic information into databases, answer routine questions from the public, and refer more complex issues to senior staff. I regularly enter data accurately into systems and respond to customer inquiries in person, by phone, or by email. I perform high-volume data entry with a high degree of accuracy troubleshoot discrepancies, and resolve customer concerns independently, ensuring compliance with office policies and procedures.

06

Please select the best response below that demonstrates experience with Researching and Applying Election Law I have no prior experience researching or applying election law. I assist with locating and reviewing basic election law materials under supervision. I help gather and organize relevant statutes, regulations, and policy documents; summarize basic legal provisions; and support staff in preparing responses to routine election-related inquiries. I research relevant election laws and apply them to routine tasks or inquiries. I interpret state and federal election laws to support voter registration, polling place operations, and ballot processing. I also assist in ensuring compliance with laws and regulations. I interpret and apply election laws to complex scenarios and provide guidance to others. I analyze legal requirements for candidate filings, absentee/mail-in voting, voter eligibility, and election security procedures. I assist in drafting internal policies and procedures to ensure legal compliance.

07

Please select the best response below that demonstrates experience with Performing High-Volume, Accurate Election Data Capturing and Proofing I have no prior experience with election data capturing or proofing. I assist with basic data entry and review tasks related to election data under supervision. I scan and enter voter registration forms, verify basic information, and flag incomplete records for review. I regularly enter and proof election-related data with attention to accuracy and deadlines. I process voter registration updates, verify ballot return data, and ensure that all entries meet formatting and legal standards. I perform high-volume election data entry and proofing with minimal errors and ensure data integrity. I reconcile voter records, identify and correct data inconsistencies, and ensure that all election data is accurate and ready for certification.

08

Please select the best response below that demonstrates experience with Working Under Legally Mandated Deadlines I have no prior experience working under legally mandated deadlines. I complete assigned tasks with awareness of deadlines, with close supervision. I assist with preparing materials for scheduled mailings or events and ensure tasks are completed on time with guidance. I manage my workload to meet legally mandated deadlines consistently. I complete voter registration updates, mailings, and data entry within required timeframes and help prepare for early voting or election day. I prioritize and complete complex tasks under tight legal deadlines with minimal oversight. I coordinate multiple time-sensitive projects, such as ballot proofing and mailing schedules, and ensure compliance with state and federal election timelines.

09

Please select the best response below that demonstrates experience with Working Independently on Multiple and Varied Administrative Tasks I have no prior experience working independently on administrative tasks without supervision. I complete simple administrative tasks with some supervision, such as I file documents, enter data, and assist with mail processing or supply inventory. I independently manage a variety of routine administrative tasks such as scheduling, filing, and correspondence. I also may maintain records, prepare standard reports, and manage office supplies or calendars without direct oversight. I handle multiple complex administrative responsibilities independently, including tracking deadlines and managing records. I coordinate logistics for meetings or events, manage confidential files, and ensure timely completion of multiple administrative projects.

10

Please select the best response below that demonstrates experience with Exercising Sound Judgment, Courtesy, and Tact in Responding to Telephone Callers and Office Visitors I have no prior experience handling public inquiries or resolving issues. I answer phones and greet visitors, provide basic information, take messages, and direct callers or visitors to the correct department or to appropriate staff. I respond to inquiries with professionalism, assist with common questions, explain procedures, and document interactions for follow-up, resolve routine issues, and escalate complex matters appropriately. I handle sensitive or difficult interactions with discretion, resolve problems independently, and de-escalate tense situations, resolve service complaints, and ensure that all visitors and callers receive respectful and accurate assistance.

Required Question