Volunteer Headquarters (VHQ) Marketing & Communication Production

Contractor

Contractor Request:

Marketing & Communication Production Contractor

Department:

Volunteer Headquarters (VHQ) – Fundraising & Engagement

Salary Range:

$45-55/hour

Assignment Length:

August 2025-December 2026

Approx. hours: 20–25 hours/week (Aug–Nov 2025), shifting to 10–15 hours/week Dec 2025 - Dec 2026.

Position Duties & Responsibilities

The following statements outline the general scope of work for this contracted position. They are not exhaustive and do not encompass all responsibilities, duties, and skills associated with the role. The contractor may be required to perform additional tasks as deemed necessary by United Way or project requirements.

• Lead the development and execution of an annual marketing and communications plan aligned with the Volunteer Headquarters (VHQ) framework and campaign goals.

• Design and produce a variety of marketing materials—including digital and print collateral, signage, platform graphics, website visuals, branding assets, infographics, stationery, and event invitations—from concept through delivery, ensuring consistency with VHQ objectives.

• Coordinate cross-functionally with internal teams and external partners to support recruitment strategies, platform experience design, and the development of training tools and content.

• Ensure brand integrity across all visual and written content; advise the VHQ team on brand standards and ensure consistent application throughout all projects.

• Manage vendor communications to request quotes, prepare and deliver print-ready assets, and coordinate final production and delivery logistics.

• Maintain comprehensive documentation of production timelines, design files, and communication assets using standard project tracking systems.

• Capture and edit high-quality photos at key events to support storytelling and promotional use across digital and print channels.

• Serve as a knowledgeable and effective communicator of the VHQ mission and value, ensuring creative work amplifies volunteer engagement and strengthens community presence.

Qualifications

The contractor should bring at least five years of experience in project or volunteer management, communications, or a related field, along with hands-on expertise in design and content production. Proficiency in Adobe Creative Cloud (InDesign, Illustrator, Photoshop), Canva, HTML5, and standard Mac tools is essential, as is fluency in Google Workspace and Microsoft Office. Strong visual storytelling skills, attention to detail, and the ability to create impactful, high-quality messaging are critical. Experience with photography and videography is preferred. The ideal contractor will be responsive to changing deadlines, comfortable in a fast-paced, feedback-driven environment, and highly effective in both written and verbal communication.

To successfully fulfill this contracted position, the contractor should be capable of effectively executing each essential job function and be open to being on-site three days a week (Tuesday - Thursday) during these activities. The listed requirements outline fundamental knowledge, skills, and abilities. Reasonable accommodations may be considered to facilitate individuals with disabilities in performing essential functions. The contractor is expected to uphold the highest standards of integrity and confidentiality. Strong communication skills, attention to detail, organizational abilities, and flexibility are crucial. Additionally, staying informed about trends in the contractor's area of responsibility and reviewing relevant literature to understand key community issues is essential.

Interested parties should apply at United Way of Central Indiana.

Questions? Applicants will be asked to submit relevant work samples as part of the application process in the hiring portal. Please email melba.salmon@uwci.org