Job Title: Executive Administrative Assistant

Location: Dallas, Texas
Department: Executive Operations / Retail Leadership
Reports To: COO

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Job Summary:

We are looking for a high-energy, highly organized Executive Administrative Assistant to support our senior retail leadership team. In this role, you'll be the right hand to executives leading a fast-paced, multi-unit retail business. From calendar management and travel planning to internal communication and operational support, youll help ensure our retail leadership team is set up for success each day.

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Key Responsibilities:

Manage daily calendars, appointments, and travel arrangements for retail executives

Serve as the point of contact between field leadership and executive team

Coordinate and prepare materials for district and regional manager calls, leadership meetings, and store visits

Draft and proofread internal communications and presentations

Support scheduling and planning of key retail events, such as store openings, leadership summits, and reward and recognition meetings

Track and submit expense reports and ensure proper documentation for retail-related travel

Collaborate with HR, operations, and marketing to help execute retail initiatives

Maintain confidentiality with sensitive information, including performance reviews and personnel matters

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Qualifications:

35 years of experience supporting senior-level leaders, preferably in retail or a multi-unit environment

Strong understanding of retail operations and the pace of field leadership

Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint), Google Workspace, and Zoom/Teams

Excellent verbal and written communication skills

Strong attention to detail and time management skills

Proven ability to manage competing priorities in a fast-paced, customer-focused setting

High level of discretion, integrity, and professionalism

Bachelors degree preferred or equivalent experience

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Preferred Traits:

Experience supporting store operations or district leadership

Ability to travel occasionally for meetings or store visits

Flexible and adaptable to changes in schedules, business needs, or leadership priorities

Resourceful problem-solver and confident decision-maker