Job Posting: Short-Term, Non-Continuing Center Assistant

Mendocino-Lake Community College District is currently accepting applications for a Short-Term, Non-Continuing Center Assistant to work at our Lake Center in Lakeport, CA.

This is a temporary, non-continuing position. This position is open until filled.

The successful candidate will support student success and equal access by executing the following duties:

• Plans, schedules, and performs a variety of responsible and technical clerical work.
• Provides general and specific written and verbal information to faculty, staff, students, and the public on college and departmental policies, procedures, and records.
• Receives, screens, and routes visitors; takes and forwards messages; schedules student appointments for assessment testing, academic, Disability Resource Center, CalWorks, Educational Opportunity Programs and Services (EOPS) and other special populations, counseling, and financial aid advising.
• Provides academic counseling support including checking on transcripts and transcript evaluations providing assessment score results, and providing peer counseling information in the absence of the counselor.
• Assists students in the registration process; processes applications for admissions, checking for accuracy and completeness; conducts on-line registration; processes forms needed to complete the registration process.
• Administers placement assessments; reviews scores with students; inputs scores into database; forwards copies to the Learning Center and Counseling Department.
• Distributes photo IDs and student body cards; prints unofficial transcripts and grade reports as needed; proctors exams.
• Processes Board of Governors Fee Waiver Applications; screens financial aid applications and forwards to the Financial Aid Office.
• Collects fees for tuition, transcripts, community services, ticket sales, and other activities; balances cash receipts; prepares deposits; secures monies.
• Assists with facilities management including scheduling of room usage by both internal and external groups, making maintenance and repair requests, assures equipment is properly stored and the facilities are properly secured.
• Supports faculty in general with accessing college resources, producing classroom materials, and communicating with students.
• Assists with budget tracking and other recordkeeping; provides reports as necessary; sorts and distributes mail; orders office supplies.
• Produces, processes, and tracks Purchase Orders (POs) and Personnel Action Forms (PAFs).
• Provides enrollment/registration support for dual enrollment activities; works with Center administrator, and high school and school district personnel to support dual enrollment processes.
• Works as liaison between students and the bookstore as needed to assist in ordering and receiving books for students.
• May work during evening and weekend hours.
• Uses a variety of software and information systems, including Microsoft Office (especially Word and Excel), Colleague, SARS, and WebAdvisor. Operates office equipment and tracks maintenance needs of copier.
• Inputs schedule information and proofs for accuracy.
• May assist with the tutoring program; assigns tutors to students; reviews and authorizes related paperwork.
• Trains and provides work direction to others as assigned; assists hourly employees with employment paperwork.
• Attends meetings and workshops as needed; performs related duties as assigned.

College Center environment; subject to interruptions and distractions; works alone during evening and weekend hours.

Must meet Human Resources guidelines for qualified hiring; including by not limited to a Live Scan background check and completion of TB test. Preferred Qualifications: AA Preferred. Knowledge of related college policies and procedures, modern office practices, procedures, and equipment, word processing, spreadsheet, and data base software and data entry techniques, recordkeeping techniques, correct English usage, grammar, spelling, punctuation, vocabulary, and basic arithmetic, receptionist and telephone techniques and etiquette, interpersonal skills using tact, patience, and courtesy, verbal and written communication skills. Ability to plan, schedule, and perform a variety of responsible and technical clerical work for the assigned Center, work independently with little direction; work alone during evening and weekend hours, train and provide work direction to others as assigned, learn, apply and explain rules, regulations, policies, and procedures related to the operation of the Center, meet schedules and timelines, communicate effectively both verbally and in writing, analyze situations accurately and adopt an effective course of action, establish and maintain cooperative and effective working relationships with others, plan and organize work, maintain a variety of files and records, type at an acceptable rate of speed, understand and follow verbal and written directions, prepare correspondence, reports and related materials, complete work with interruptions and distractions, operate a variety of computer software, databases and office equipment.

Licenses and certifications: Employee must possess a valid Class C driver's license, and an acceptable driving record. Must have access to personal vehicle (subject to mileage reimbursement) that can safely drive throughout Lake and Mendocino Counties. Physical ability to sit, stand, bend, walk, and occasional light lifting (up to 15 lbs).

Important notes regarding application procedure:

All application materials must be received by 11:59 pm on the closing date indicated above.

Only completed applications with the above required documents will be reviewed by the committee.

Application materials not required (including reference letters) for this position will not be reviewed.

Remove personally identifiable information such as personal photos, social security number, birth date, age, and gender from your application materials.

Expenses related to the recruitment process are the responsibility of the applicant.

Incomplete application packets will not be accepted. Interviews are by invitation only.

The college does not reimburse applicants for related travel expenses.

A search committee will review and invite applicants for an interview. Meeting the posted requirements does not guarantee an interview. A written performance exercise and/or presentation may be a part of the interview, and finalists may be invited to return for a second interview. All notifications will be via email, and by accessing your application profile.

In accordance with Federal Law all employees must provide proof of eligibility to work in the United States; must be fingerprinted through DOJ and FBI and have background clearance; and must take a TB test (once hired and every four years thereafter).

Within 6 months of employment, must complete required District trainings such as Sexual Harassment Prevention.

Mendocino-Lake Community College District is not authorized to sponsor employment visas and be the employer of record for F-1 Visa - OPT extension.