Job Title: Senior Marketing Administrative Assistant

Job Overview: We are seeking a highly organized and proactive Senior Marketing Administrative Assistant to join our client's brand marketing team. This hybrid, long-term contract role based near Media, PA, focuses on supporting marketing and creative project workflows, optimizing operational tools and calendars, and helping drive efficiency across cross-functional teams. This position will provide direct administrative and project coordination support for the Designers and Creative team, including owning timelines, managing deadlines, entering job/purchase order details into systems, and regularly following up with stakeholders to ensure deliverables are on track. You'll serve as a key liaison for internal and external partners while keeping projects running smoothly and efficiently.

Compensation: • up to $49.66/hour based on experience.

Work Schedule: • Monday through Friday, 9:00 AM - 5:00 PM ET • Hybrid schedule: Currently onsite a few days per month, with plans to increase onsite presence slightly next year • Must be flexible to adjust in-office days based on project deadlines, meeting schedules, and team needs

Key Responsibilities of the Senior Marketing Administrative Assistant: • Support the planning and execution of marketing and brand creative projects • Manage and optimize project workflows using project management tools such as Airtable • Serve as the administrative point of contact for Designers and Creative team members, ensuring timelines are communicated and met • Oversee meeting cadences, project calendar updates, and deadline follow-ups with appropriate stakeholders • Coordinate special projects and initiatives aimed at improving team operations and efficiency • Maintain and update the brand marketing calendar to align cross-functional milestones • Partner with internal teams to define project scope, deliverables, and timelines • Provide clear and timely updates to stakeholders on project status and processes • Liaise with creative, content, and external agency teams to ensure project execution stays on track • Monitor deliverables to ensure they meet brand standards and are completed on time • Transfer data across systems such as Excel and PowerPoint for reporting and documentation • Identify gaps and propose process improvements to support continuous efficiency gains

Qualifications and Skills for the Senior Marketing Administrative Assistant: • Bachelor's degree in Marketing, Communications, Business, or related field • 5-7 years of experience supporting marketing and creative teams in a project coordination or administrative role • Must have hands-on experience using Airtable for project management (non-negotiable) • Strong organizational skills and attention to detail with a process-driven mindset • Excellent verbal and written communication skills; confident communicating with high-level stakeholders • Proficiency with MS Excel, PowerPoint, and calendar management tools • Strong calendar and deadline management skills to handle multiple fast-paced projects simultaneously • Customer-friendly, professional demeanor when representing the brand marketing function • Familiarity with creative marketing processes and workflows • Strategic mindset with the ability to identify and recommend process improvements • Collaborative team player who thrives in fast-paced environments

Why Join Us? This is an exciting opportunity to work with a well-established marketing team and gain hands-on experience in cross-functional brand initiatives. If you enjoy streamlining processes, supporting creative teams, and bringing clarity to complex workflows, this role is a great fit.

About Us: Contemporary Staffing Solutions (CSS) is a trusted leader in providing contract, temporary, temp-to-hire, and direct hire staffing solutions. With decades of experience, we've grown from a staffing agency to a nationwide provider of workforce management solutions. Our niche recruitment expertise spans Accounting & Finance, Call Center & Office Support, Human Resources, Sales & Marketing, and Information Technology. Explore more about CSS and how we connect great talent with exceptional opportunities by visiting www.ContemporaryStaffing.com.

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