Are you an organized, proactive Project Coordinator/Senior Administrative Assistant with hands-on Asana and Salesforce experience? Do you thrive in fast-paced environments and enjoy being at the center of project operations and event planning?

Before applying for this role, please read the following information about this opportunity found below.

Join a mission-driven Project Management team supporting a high-profile Forum happening in early 2026 !

This hybrid role requires in-person availability in both Palo Alto and San Francisco throughout the engagement. (The company is moving in late 2025)

Contract Duration: 4+ Months Start Date: Early September Location: Hybrid – must be able to work in Palo Alto and San Francisco Compensation: Up to $40/hr

MUST have used project management tools such as Asana or Monday.com --this is a requirement!

As a key team member, you'll help coordinate complex projects, support event planning, and ensure smooth communication and task tracking across the Project Event Management Team using Asana and Salesforce .

Project Coordination & Task Management Track deliverables, timelines, and dependencies in Asana Support project managers with status updates and risk identification Maintain project documentation and knowledge sharing systems

Administrative & Meeting Support Prep agendas, presentations, and reports for key meetings Take notes and assign action items using project tools Manage internal and external scheduling logistics Support inbox management and digital filing

Operations & Systems Support Keep Salesforce records up to date: contacts, meetings, campaigns Align data across spreadsheets, CRM, and project systems Support internal communications and templates (e.g., visa letters)

Event & Program Support Assist with internal events and logistics for a major 2026 Forum Help teams stay aligned and prepared through every event phase

What You Bring Required Strong experience with Asana and Salesforce Exceptional organizational and communication skills Proven ability to manage multiple priorities and meet deadlines Tech-savvy and detail-oriented, with a collaborative mindset Ability to work independently and maintain confidentiality

Preferred Background in fast-paced, mission-driven, or nonprofit environments Experience in administrative coordination, operations, or events