Senior Administrative Assistant - Otolaryngology - Days

The information below covers the role requirements, expected candidate experience, and accompanying qualifications.

The Senior Administrative Assistant provides comprehensive administrative support to the Chair and assigned faculty within the Department of Otolaryngology/Head and Neck Surgery.

Key Responsibilities

Faculty Support & Scheduling:

Manages faculty and division calendars Updates and distributes on-call calendars Tracks PTO and clinic closures

Meetings & Communication:

Sets agendas and distributes materials for division meetings Manages event planning and logistics for division events

Travel & Reimbursement:

Coordinates travel (including prior authorizations) Processes travel reimbursements

Credentialing & Purchasing:

Handles licensure and credentialing processes Purchases medical/office supplies

Medical Administrative Tasks:

Uses knowledge of medical terminology to support secretarial duties Compiles and maintains medical records, charts, and reports

Skills & Competencies

Organizational & Multitasking Skills Excellent Communication (both written and verbal) Proficiency in Medical Terminology Knowledge of Hospital/Clinical Administrative Systems Independence & Decision-Making Ability Technological Proficiency (likely in tools such as Outlook, Excel, EMR systems)

Ideal Candidate Profile

An ideal candidate would be:

Experienced in healthcare administration Comfortable balancing multiple calendars and priorities Familiar with academic medical environments Proactive and solutions-oriented, with good judgment