Senior Administrative Assistant - Otolaryngology - Days

The Senior Administrative Assistant provides comprehensive administrative support to the Chair and assigned faculty within the Department of Otolaryngology/Head and Neck Surgery.

️ Key Responsibilities

Faculty Support & **

Manages faculty and division calendars Updates and distributes on-call calendars Tracks PTO and clinic closures

Meetings & *

Sets agendas and distributes materials for division meetings Manages event planning and logistics for division events

Travel & *

Coordinates travel (including prior authorizations) Processes travel reimbursements

Credentialing & *

Handles licensure and credentialing processes Purchases medical/office supplies

Medical Administrative *

Uses knowledge of medical terminology to support secretarial duties Compiles and maintains medical records, charts, and reports

Skills & Competencies

Organizational & Multitasking Skills Excellent Communication (both written and verbal) Proficiency in Medical Terminology Knowledge of Hospital/Clinical Administrative Systems Independence & Decision-Making Ability Technological Proficiency (likely in tools such as Outlook, Excel, EMR systems)

✅ Ideal Candidate Profile

An ideal candidate would * *

Experienced in healthcare administration Comfortable balancing multiple calendars and priorities Familiar with academic medical environments Proactive and solutions-oriented, with good judgment