PT - Administrative Assistant II

Salary: $15.15 per hour

Summary of Function: This position provides clerical/administrative support for a specific department and serves as the point of contact. This position is the 2nd level in the Administrative Assistant Family.

Typical Duties:

• Serves students. Provides daily clerical/administrative support to the Admin Assistant IV & Faculty, and staff in the assigned department/location. Oversee the front desk area by answering phone calls and responding to inquiries in person, by email, and through other forms of communication. Provides Coverage to the Admin Assistant IV while out of the office.
• Direct students to various locations on campus, provide detailed information to students, and assist with registration forms to be included in over-capacity courses. Reach out to students regarding changes in schedules and request follow-ups with students.
• Calendar: Schedules for all appointments, calendaring for the Supervisor. Reminds the Supervisor of meeting times. Set up appointments for other staff in the department. cancels and resets appointments.
• Support Admin Assistant IV with reports on Faculty Loads
• Purchasing: Order supplies for the office and staff. May create requisitions, invoices, arrange travel, and process expenses.
• Support and participate in strategic planning initiatives and perform other duties as assigned.
• Take notes at meetings, department divisions, committees, councils, or external meetings. Sort mail and distribute mail daily. Running reports, formatting PowerPoint presentations with content provided by the Supervisor.
• Events: Prepare requests to Facilities, Vendors, assist in creating marketing materials, and participate actively in person.

Required Qualifications:

• Office Management Certification AND one year of clerical experience, OR
• High School Diploma or equivalent AND two years of clerical experience

Additional Eligibility Requirements:

• May require a valid Driver's License

Classification:

• Non-Exempt

Position Type & Work Schedule:

• Part-time
• Up to 19 hours per week
• Work flexible schedule to meet the program, department, and/or institutional needs, which may include Fridays, nights, and/or weekends

Knowledge, Skills, and Abilities:

• Knowledge of and ability to interpret, apply, and follow college policies and procedures
• Knowledge of or ability to maintain organizational structure, workflow and operating procedures
• Skill in current technologies and word processing, database, presentation, and spreadsheet software, specifically Microsoft Office applications, Windows, college system platforms, software and applications especially those specific to the department operations
• Skill and ability to be self-directed and to manage one's own time
• Skill in performing a variety of duties, often changing from one task to another of a different nature
• Ability to complete all departmental and/or institutional mandatory training or development
• Ability to organize, prioritize, follow multiple projects and tasks through to completion, with close attention to detail
• Ability to work independently and contribute to a collaborative team environment
• Ability to provide assistance in a professional and supportive manner
• Ability to communicate effectively, verbally, in writing, and in a public setting, and to relate to others in a professional manner
• Ability to be flexible and supportive, positively and proactively assimilate change in rapid growth environment
• Ability to maintain confidentiality of protected information and follow FERPA guidelines
• Ability to adapt to a dynamic workload and demands
• Ability to operate relevant equipment required to complete assigned responsibilities for the position
• Ability to demonstrate integrity, professionalism, and civility in all job-related actions
• Ability to analyze problems, identify solutions, and take appropriate actions to resolve problems using independent judgment and decision-making processes
• Ability to establish and maintain positive, effective, and collaborative relationships with individuals at all levels of the organization, students, and the public

Work Environment:

• Inside office environment with normal noise and lighting levels
• Work is performed in an open office environment with staff, students, community contacts and interruptions
• Working environment may include various locations across the service district, with varying noise levels, indoor and/or outdoor locations as needed to support program, department, or institutional needs

Physical Demands:

• Prolonged periods sitting at a desk and working on a computer
• Prolonged periods of standing and/or walking
• May lift, carry, push, and/or pull, at times a minimum of 20 pounds
• Occasionally stoop, bend, kneel, crouch, reach, and/or twist

Travel:

• May be required to travel to other locations using various modes of private, commercial, or fleet transportation, and as needed to support program, department, and institutional needs

Note:

• Yuma Campus
• Not Benefits Eligible
• The statements within this document describe the general nature, level, and type of work performed by the individual(s) assigned to this classification and are not intended to be an exhaustive list of all responsibilities, demands, and skills required of personnel so classified. The institution and its designated representatives reserve the right to add, delete, or modify any and/or all provisions of this description at any time as needed without notice

Application Procedure: The following materials must be uploaded at the time of application. Any materials submitted via e-mail, fax, or mail will not be accepted. Applications missing any of the below requirements will be considered incomplete and will not be reviewed.

1. Completed Application
2. Resume or Curriculum Vitae (no more than 3 pages)

Address Inquiries To: Arizona Western College Human Resources Phone: (928) 344-7505 / FAX: (928) 317-6001 / TTY: (928) 344-7629 Email: Human.Resources@azwestern.edu

Arizona Western College is an equal opportunity employer