Project Management - Yale Campus

Location: Yale Campus - Xavier Building

Job Summary: The Project Coordinator supports day-to-day operations to ensure successful planning and execution of projects to achieve business goals. This role has a solid understanding of the project life cycle in order to complete operational and administrative tasks to complete projects on time, within scope, and within budget.

Minimum Education: Bachelor's degree in Business Administration, Project Management, or related field.

Licensure, Registration and/or Certification: None. Project Management Professional (PMP) or comparable certification, preferred.

Work Experience: Minimum 6 months of experience in an administrative or project support role. Experience in project management, preferred.

Knowledge, Skills, and Abilities: Knowledge of basic project management principles, methodologies, and best practices. Proven knowledge in project management software and tools and other applicable software. Strong problem-solving skills to address project challenges and issues. Excellent written and verbal communication skills with the ability to organize and facilitate planning sessions and meetings effectively. Ability to prioritize tasks and manage time efficiently to ensure key milestones are met. Strong ability to manage multiple tasks, schedules, and timelines effectively. Excellent ability to analyze project data and schedules to identify potential issues. Ability to work independently and collaboratively in a fast-paced environment, managing multiple priorities with competing deadlines.

Essential Functions and Responsibilities: Assists in the development of project plans and schedules including complex, multifaceted projects that may span multiple departments, providing support to internal team members while managing external relationships throughout the health system. Helps with the preparation of project status reports and presentations, tracking progress and reports on key performance indicators (KPIs). Updates and maintains project management tools and software. Produces and retains project documentation such as reports, registers, and logs and ensures follow up on action items is completed. Schedules and coordinates project meetings, preparing agendas and other documentation, as needed. Supports the management of project roadmaps and timelines to ensure key milestones are met by tracking assignments, accountabilities, and delivery timelines. Facilitates communication with key stakeholders and serves as the point of contact for departmental project needs.

Decision Making: The carrying out of non-routine procedures under constantly changing conditions, in conformance with general instructions from a supervisor.

Working Relationships: Coordinates activities of others (does not supervise). Works with internal and/or external customers via telephone or face to face interaction. Works with other healthcare professionals and staff. Works frequently with individuals at Director level or above.

Special Job Dimensions: None.