Job Description: We are seeking a part-time Office Administrator to assist with various administrative tasks. The ideal candidate will be detail-oriented, proactive, and able to work independently. This is an in office position at our Debary office.

Responsibilities:

Client Management and Support

• Accounts payable and receivables. Make deposits and post payments.
• Invoice clients
• Managing and organizing files and documents
• Assisting with data entry and record keeping
• Scheduling appointments and meetings
• Input customer applications into AMS from the carrier rating applications.
• Assemble application(s), photos, appraisals, etc. to be submitted to the insurance carriers for policy issuance.
• Check new and renewal policies for accuracy in rating, typing, and coverages.
• Monitor the renewal process.
• Maintain a suspense system to follow up on outstanding orders, correspondence, reports, and follow up on overdue items.
• Attach and file in AMS.
• Update AMS for cancellations, reinstatements. Send out form letters to clients on final cancellations. Input past due notices into activities.
• Providing general administrative support to the team

Requirements:

• High school diploma or equivalent
• Previous office or administrative experience preferred
• Must have accounts payable and receivable experience
• Must have invoicing experience
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and Teams)
• Excellent organizational and time management skills
• Strong communication and interpersonal skills
• Ability to work independently and as part of a team