Position: Part-Time Office Administrative Assistant (Contractor)

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Location: Downtown Boston – Financial District (modern, beautiful office)

Schedule: Monday–Thursday, 8:30 AM – 4:00 PM (approx. 26 hours per week)

Benefits: Public holidays that fall on Monday–Thursday are paid time off. No additional benefits.

About the Role

We are seeking a highly qualified and experienced Administrative Assistant to support our management team and ensure smooth day-to-day office operations. This part-time contractor role is ideal for someone diligent, reliable, and resourceful who values a professional work environment and a consistent weekday schedule.

Key Responsibilities

Answer and route incoming phone calls Provide general office administration and organizational support Manage scheduling of meetings and appointments Perform weekly and monthly bookkeeping and basic accounting tasks Arrange travel as needed (flights, hotels, ground transport) Provide administrative support for annual tradeshows, marketing events, and corporate meetings Coordinate with building management regarding office cleaning, maintenance, and events Handle additional administrative tasks as assigned

Qualifications

Proven experience as an Administrative Assistant, Office Administrator, or Executive Assistant Proficiency in Microsoft Excel; general tech-savviness required Strong organizational, communication, and problem-solving skills Knowledge of bookkeeping and accounting basics preferred Diligent, intelligent, reliable, and professional, with the ability to work independently Strong negotiation and interpersonal skills Outgoing and creative mindset encouraged Associate degree or higher education strongly desired

What We Offer

A professional and modern office in one of Boston’s premier Financial District buildings Stable and consistent weekday schedule Competitive monthly pay with a moderate workload Paid time off for public holidays that fall Monday–Thursday A part-time role with meaningful responsibilities in a supportive work environment