Office Administrative Assistant

Scottsdale, AZ, US, 85258

PebbleTec-a division of Oldcastle APG, is a Scottsdale-based company that sources, processes, and distributes swimming pool and backyard products to an entrenched customer base and is well positioned for continued growth through organic initiatives, including international expansion, as well as through acquisitions.

We are seeking an Office Administrative Assistant who will be primarily responsible for directly performing all office functions including office reception responsibilities, secretarial duties, and general administrative support of the office and staff. This role will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety.

Job Responsibilities

• Point person for maintenance, mailing, supplies, bills and errands
• Organize office operations and procedures
• Manage relationships with vendors and service providers, ensuring that all items are invoiced and paid on time
• Assist in the contract and price negotiations with office vendors and service providers
• Establish a historical reference for the office by outlining procedures for protection, retention, record disposal and retrieval
• Monitor and maintain office supplies inventory
• Answering phone calls, handling customer needs and/or routing appropriately and provides general support to visitors
• Maintain a safe and secure working environment
• Ensure security, integrity and confidentiality of data
• May perform special projects and keep the management team informed
• Manage executives- schedules, calendars and appointments and necessary bookings
• Prepare rooms and logistics for customer events and meetings
• Participate actively in the planning and execution of company events
• Partner with HR to maintain office policies as necessary
• Assists with new-employee orientations and input of benefits data
• Maintains confidential personnel files and personnel actions
• Assists with Accounting and HR projects and administration
• Participates actively in managing announcements, including crafting company newsletter
• Other duties as assigned

Job Requirements

• Associates degree preferred
• At least 3-5 years office management, administrative or assistant experience
• Knowledge of office management responsibilities, systems and procedures
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficient in MS Office
• Knowledge of accounting, data and administrative management practices and procedures
• Knowledge of clerical practices and procedures
• Knowledge of human resources management practices and procedures
• Strong computer skills and knowledge of office software packages

What CRH Offers You

• Highly competitive base pay
• Comprehensive medical, dental and disability benefits programs
• Group retirement savings program
• Health and wellness programs
• An inclusive culture that values opportunity for growth, development, and internal promotion

About CRH

CRH has a long and proud heritage. We are a collection of hundreds of family businesses, regional companies and large enterprises that together form the CRH family. CRH operates in a decentralized, diversified structure that allows you to work in a small company environment while having the career opportunities of a large international organization.

If you're up for a rewarding challenge, we invite you to take the first step and apply today!