Monday - Friday

8:00am - 4:30pm

The Administrative Assistant 2 will have a wide range of responsibilities.

•Conduct the administrative activities and/or functions necessary for the efficient and effective operation and productivity of the laboratories.

•Answer phone calls and receive visitors to the lab.

•Establish priorities for completing his/her office duties to meet time constraints.

•Serve as point of contact and support on a wide range of administrative tasks and as are source on administrative and procedural matters relative to all lab staff.

•Identify issues or problems of a procedure or factual nature impacting administrative functions and work with relevant stakeholders to consider and resolve these issues.

•Arrange and manage domestic, foreign, sponsored, and local travel for staff including managing the labs' seminars, conferences, and professional meetings, which may involve making travel arrangements for the staff and visitors (i.e. lodging, transportation and site management).

•Use a variety of communication tools (telephones, voice mail and email), type memos, correspondence, type/edit manuscripts, etc., collect and distribute internal and external mail, and maintain office files, equipment, and supplies.

•Prepare and submit purchase requests for supplies and services.

•Assist in preparing/facilitating personnel packages, including but not limited to packages for Fellows and NIA IRP Summer Program packages.

•Assist in setting-up seminars, including scheduling, preparing agenda, reserving conference room, and related duties for invited speakers/visiting professionals (including travel arrangements and honorarium fees).

•Assist in Records Management duties.

QUALIFICATIONS: (for Admin 2 position)

•A minimum of a high school diploma, General Education Development (GED), is requiredand 2 years’ experience in an office setting, a health care setting is preferred.

•Ability to maintain confidentiality.

•Strong interpersonal relations and good communication skills, both oral and written.

•Strong clerical skills including typing and filing. Must perform intermediate data entryand computer skills with Microsoft Office Suite (Word, Outlook, and Excel).

•Possess attention to detail and the ability to follow instructions precisely.

•Possess good organizational skills, the ability to manage multiple tasks, anddemonstrate time management and problem-solving skills.

•Skill in establishing and maintaining effective working relationships with administrativeand program officials is required to serve as liaison for the Program.

•Ability to work in a very busy and high-pressured office and follow through to ensurecompletion of work.

•Ability to work independently and in a collaborative team environment consisting of adiverse population.

Comp. and Benefits NIHLTASC III:

- Non-exempt position

- $4.57 hourly rate for Health and Welfare, without taking Hedgelan's medical. Paid as cash.

- Reduced H&W rate fortaking Hedgelan's medical. Paid as cash.

- 80 hours of vacationleave, option to earn additional hours with additional years of service

- 56 hours of sick leave

- 11 paid federal holidays

- Carefirst Blue CrossBlue Shield medical, dental and vision insurance. Hedgelan covers 50% ofthe medical costs. Dental and vision is covered by the employee.

- Option to participate in401k retirement savings plan with VOYA Financial