Monday - Friday

8:00am - 4:30pm

The Administrative Assistant II will have a wide range of responsibilities.

•Conduct the administrative activities and/or functions necessary for the efficient and effective operation and productivity of the laboratories.

•Establish priorities for completing his/her office duties to meet time constraints.

•Serve as first point of contact and support on a wide range of administrative tasks and as a resource on administrative and procedural matters relative to all lab staff.

•Apply skill in analytical and evaluative techniques to identify, consider, and resolve issues or problems of a procedural or factual nature impacting administrative functions.

•Arrange and manage domestic, foreign, sponsored, and local travel for staff including managing the labs' seminars, conferences, and professional meetings, which may involve making travel arrangements for the staff and visitors (i.e., lodging, transportation, and site management).

•Use a variety of communication tools (telephones, voice mail and email), type memos, correspondence, manuscripts, etc., collect and distribute internal and external mail, and maintain office files, equipment, and supplies.

•Prepare and submit purchase requests for supplies and services.

•Assist in preparing/facilitating personnel packages, including but not limited to packages for Fellows and NIA IRP Summer Program packages.

•Assist in setting-up seminars, including scheduling, preparing agenda, reserving conference room, and related duties for invited speakers/visiting professionals(including travel arrangements and honorarium fees).

•Assist in Records Management duties.

QUALIFICATIONS:

• A minimum of a high school diploma, General Education Development (GED), is required and 2 years’ experience in an office setting.

• Ability to maintain confidentiality.

• Strong interpersonal relations and good communication skills, both oral and written.

• Strong clerical skills including typing and filing.

• Ability to work in several, complex electronic data systems in order to enter and retrieve the information/data.

• Must be capable of performing advanced computer skills with Microsoft Office Suite (Word, Outlook, and Excel).

• Possesses attention to detail, good organizational skills, the ability to manage multiple tasks, and demonstrated problem solving skills

• Demonstrate accurate recordkeeping.

• Skill in establishing and maintaining effective working relationships with administrative and program officials is required to serve as liaison for the Program.

• Ability to work in a very busy and high-pressured office and follow through to ensure completion of work.

• Ability to work independently and in a collaborative team environment consisting of a diverse population.

Comp. and Benefits NIHLTASC II:

- Non-exempt position

- $4.57 hourly rate for Health and Welfare, without taking Hedgelan's medical. Paid as cash.

- Reduced H&W rate for taking Hedgelan's medical. Paid as cash.

- 80 hours of vacation leave, option to earn additional hours with additional years of service

- 56 hours of sick leave

- 11 paid federal holidays

- Carefirst Blue CrossBlue Shield medical, dental and vision insurance. Hedgelan covers 50% of the medical costs. Dental and vision is covered by the employee.

- Option to participate in401k retirement savings plan with VOYA Financial