• Manage and coordinate the calendars of the three department heads, scheduling meetings, appointments, and strategic check-ins.
• Monitor and prioritize inboxes, manage correspondence, and assist in drafting professional communications.
• Organize recurring meetings, document agendas, and follow up on action items.
• Arrange travel, accommodations, and other logistics as needed.

• Serve as the centralized point of administrative contact for all three department heads.
• Maintain shared access to important files and manage tools such as password managers securely.
• Track key dates, deliverables, and department-wide deadlines to ensure alignment across areas.
• Support vendor communication and ensure invoices or reimbursements are routed correctly.

• Assist with department-specific research, report formatting, and document preparation.
• Coordinate internal communication, performance review scheduling, and strategic project timelines.
• Ensure records, SOPs, and relevant updates are kept current for all supported departments.

• Experience: Minimum 5 years in an administrative support role, preferably supporting multiple senior leaders.
• Technical Proficiency: Comfortable using Google Workspace, Slack, Zoom, ClickUp, HubSpot (preferred), Deel, and file-sharing platforms.
• Communication: Strong written and verbal communication skills with professional tone and clarity.
• Confidentiality: Demonstrated ability to handle confidential or sensitive information discreetly.
• Organization: Excellent multitasking and time management skills.
• Initiative: Able to anticipate needs, work independently, and follow up consistently.
• Location: Must be located in the U.S. and authorized to work.

• Opportunity to be part of a fast-growing private direct lender with a commitment to operational excellence.
• Work closely with experienced financial leadership in a dynamic international team.
• Stable, long-term remote role with opportunities for professional growth.
• Contribute to meaningful audit and financial processes that support strategic company goals.

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