Job Title: Litigation Legal Administrative Assistant Location: Los Angeles CA 90067 (Century City) Salary/Payrate: $90K-$110K annually AWESOME benefits!!! Work Environment: Hybrid (2 days WFH AFTER initial 90 day training period) Term: Permanent / Fulltime Bachelors degree required: No Referral Fee: AMS will pay $500 should the person you refer gets hired

2 positions available

JOB DESCRIPTION #LI-KG1

The ideal candidate will have a strong background in transactional legal work and thrive in a fast-paced, client-focused environment. This individual will assist with a variety of corporate support tasks, including document preparation, signature packet coordination, and closing logistics.

Key Responsibilities Drafts, revises, and proofs corporate and transactional legal documents, correspondence, and reports. Prepares signature packets and compiles executed documents for closing. Coordinates reproduction and distribution of closing documents and prepares electronic closing books. Updates clients on the status of closing documents and maintains regular communication as needed. Electronically files emails and documents related to closings and transactions. Manages incoming and outgoing mail, ensuring timely delivery and tracking as needed. Maintains attorney calendars and monitors deadlines using the Firms docketing and calendar system. Opens new clients and matters, maintains legal files, and coordinates file closings and offsite storage. Collaborates with administrative teams including document production, reception, and accounting. Proofs and processes client billing statements and ensures attorney timesheets are entered and released in a timely manner. Processes check requests and expense reports through the Firms accounting software. Assists with general administrative overflow tasks and supports team members as needed.

Knowledge, Skills, and Abilities Required Demonstrates proficiency in drafting and editing legal documents from rough drafts or templates. Applies strong attention to detail, organization, and time management skills. Maintains discretion and professionalism in handling confidential information. Communicates clearly and professionally, both verbally and in writing. Works well independently and in a collaborative team environment. Uses sound judgment and problem-solving skills in a fast-paced setting. Operates proficiently in Microsoft Office (Outlook, Word, Excel) and legal software tools. Manages multiple deadlines and priorities with flexibility and poise.

Experience and Education Qualifications High school diploma or equivalent required; associate degree preferred. Minimum of two years of experience supporting corporate or transactional attorneys required; three to five years preferred.