Human Resources Office Assistant

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Human Resources Office Assistant
Seeking a detail oriented, tech-savvy Office Assistant who has experience providing support in a fast-paced environment to join our HR TEAM!  Do you have previous clerical experience performing general clerical tasks such as filing, photocopying, gathering data and preparing basic presentations, data entry and scheduling etc.?  If so, we'd love to hear from you!
The Human Resources Office Assistant (HROA) reports to the Director of Human Resources and is responsible for providing professional, day-to-day clerical support to the HR department, staff, and external inquirers.
Duties and responsibilities
The HROA is responsible for providing clerical support within the HR Department, including but not limited to the following:
Manage distribution of incoming calls, faxes, and HR mail; organize and maintain personnel files and HR bulletin boards for all FHCHC locations.
Schedule meetings, maintain calendars, and take minutes for the CHRO, Director of Human Resources, and other HR partners as needed.
Prepare and distribute correspondence (letters/emails), photocopy and scan documents, maintain office supplies, manage purchase order workflow, prepare orientation packets, coordinate employee appreciation events, and complete employment verifications.
Respond to HR inquiries from staff and external requests in a timely and professional manner.
Assist with onboarding and orientation processes for new hires, students, volunteers, residents, leased employees, and others.
Assist HR team with tasks such as scheduling meetings and interviews, conducting and following up on new hire references, collecting and researching data, entering and auditing employee status changes, and monthly bill reconciliation, etc.
Provide reporting and maintain HR data using UKG or spreadsheets/trackers for various HR functions.
Participate in HR projects, audits, meetings, webinars, and seminars to support continuous learning and compliance.
Reliable transportation required to travel between multiple sites as needed, including participation in off-hours evening/weekend events and off-cycle orientations.
Perform other duties as assigned by management to support the HR department.
Qualifications
High school diploma required, with a minimum of 2 years of relevant clerical/administrative experience; entry-level HR experience preferred.
Strong organizational and time-management skills with high attention to detail and professionalism, including the ability to pivot effectively between priorities.
Proven ability to maintain confidentiality and communicate effectively with staff and the public.
Excellent interpersonal skills, phone etiquette, and a willingness to learn.
Proficient in Microsoft Office; hands-on experience with HR software highly preferred.
Strong oral and written communication skills required.
Benefits
Major medical, dental and vision
Voluntary benefits (AFLAC plan, STD, LTD & Life Insurance)
Paid Holidays
Generous Paid Time Off (PTO)
Tuition reimbursement
And much more…
salary range:
$24.00-$26.00 per hour, salary is based on experience.
Learn more about Fair Haven!
FHCHC is a forward-thinking, dynamic, and exciting community health center that provides care for multiple generations at over 143,000 office visits in 21 locations. Overseen by a Board of Directors, the majority of whom are patients themselves, we are proud to offer a wide range of primary and specialty care services, as well as evidence-based patient programs to educate patients in healthy lifestyle choices. As we grow and are able to bring high-quality health care to more areas that need access, we continue to put our patients first in everything we do. The mission of FHCHC is “To improve the health and social well-being of the communities we serve through equitable, high quality, patient-centered care that is culturally responsive.”
For 53 years, we have been a health care leader in our community focused on providing excellent, affordable primary care to all patients, regardless of insurance status or ability to pay. Fair Haven is proud to have a diverse and motivated team of professionals who are constantly seeking ways to enhance and improve the health and well-being of all patients.  We believe that everyone should have access to high-quality medical and dental care, regardless of ability to pay.
American with Disabilities Requirements:
External and internal applicants, as well as position incumbents who become disabled, must be able to perform the essential job specific functions (listed within each job specific responsibility) either unaided or with the assistance of a reasonable accommodation to be determined by the organization on a case by case basis.
Fair Haven Community Health Care is an Equal Opportunity Employer. FHCHC does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.
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Location:
New Haven, CT, United States
Category:
Office And Administrative Support Occupations

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