Salary: $36,122.11 - $41,869.98 Annually Location : FL 32003), FL Job Type: Full-Time Job Number: 2025-94 Department: Administration and Business Division: HR & Professional Standards Opening Date: 08/05/2025 Closing Date: 8/18/2025 8:00 AM Eastern

Description The HR Support Assistant performs a wide range of administrative tasks and services to ensure the effective and efficient operation of the Human Resources unit. This includes customer service, front desk operations, greeting and assisting visitors, and providing clerical support. Key duties involve organizing, summarizing, and assembling requested information, creating and tracking correspondence, scheduling appointments, and maintaining employment records. The assistant ensures adherence to agency policies and procedures while maintaining a professional and courteous demeanor.

Duties

Assists with entry control of building 10-76. Responds promptly to the customer service counter, providing accurate information, forms, directions, and professional assistance to the public, department members, and other personnel. Greets visitors/vendors/members, ascertains the nature of the visit, and directs the them appropriately. Ensures that all children visiting the lobby area and/or facility are chaperoned by an adult. Ensures that their work area (e.g. lobby, front desk, hallway, breakroom) is clean, organized, safe and presentable. Answers frequently asked questions from applicants and employees about agency policies, procedures, benefits, and hiring processes in person, by phone, and by email. Provides clerical support to the HR unit by preparing, maintaining, analyzing, and filing employment records related to hiring, termination, leaves, transfers, and promotions using human resources document management systems. Records, tracks, and follows up on incoming correspondence and action documents received through shared inboxes, to ensure timely responses or actions. Receives and routes telephone calls and messages appropriately and refers complex questions to the appropriate HR staff or management. Makes assigned chain of command aware of anything noteworthy. Receives candidates at the front lobby and provides interview packets and instructions, verifies paperwork is properly completed and notarized. Regularly checks assigned voicemail and email messages, responding promptly and professionally. Assist with reserving and organizing the training room/conference room when requested. Creates accurate minutes for meetings as assigned and promptly distributes copies to attendees and applicable staff. Conducts themselves in a polite, helpful, courteous, ethical, and professional manner, abiding by the established code of ethics, and demonstrates a courteous and professional image when engaged in any activity with the public. Researches, organizes, summarizes, and assembles requested information / documentation from various files and sources, forwarding the completed work product to the appropriate personnel/authority in a timely manner. Demonstrates a caring character when addressing employee relations issues (e.g., harassment allegations, work complaints, employee concerns) and citizens' concerns (e.g., filing complaints, Internal Affairs situations), maintaining professionalism and confidentiality standards. Arranges front desk coverage for lunch and other events/meetings that require the incumbent's presence. Completes monthly, quarterly, and annual reports of the customer service provided including share inbox statistical reports. Receives and promptly forwards mail and courier packages to the appropriate personnel or department. Schedules appointments for new hire photos and visiting background investigators. Photographs new hires and interns for ID badges when required. Responds to supervision, guidance, direction, and feedback from executive staff and superiors in a receptive manner. Operates and performs minor repairs for office equipment to manufacturer's specifications and/or within the specified parameters. Prepares/verifies and/or submits purchase requisitions for supplies/equipment, ensuring all required information is accurate, complete, and submitted to the appropriate authority in a timely manner. Reports identified or potential maintenance, safety, technological, and/or non-compliance findings, hazards, and incidents to the appropriate personnel, and/or department (e.g. facilities, supplies, information technology, safety specialist). Actively participate in job-specific training to fulfill job requirements and enhance performance. Participates in cross-training with other co-workers; assists those co-workers when the need arises and learns new tasks by working together as a team. Completes policy edits, verifications, and maintenance as required. Assists with planning and execution of special events such as new hire orientation, benefits enrollment, organization-wide meetings, employee recognition events, financial literacy class, and other like events, as required. Assists with annual driver's license checks and NCIC, FCIC, and DAVIDS reports as required. Collects and submit fingerprints when required. Maintains awareness and compliance with all agency policies and procedures. Monitors Power DMS to promptly review and acknowledge assigned documents. Performs other related duties as assigned. Qualifications and Requirements Minimum Education, Experience, and Requirements: High school diploma or equivalent Proficient in Microsoft office products Speak and understand the English language Prior clerical experience preferred. Prior HR experience preferred. The following items (or authorized equivalents) may be required at various steps in the application process: Driver's License Birth Certificate Social Security Card Form DD214 for all periods served in the military GED or High School Diploma and Sealed Transcripts from the highest level of education

Certification, Licenses, and Registration Requirements: Obtain Notary Public Certification within 6 months of hire. HR Certifications (preferred) Supplemental Information Salary is negotiable for full-time positions prior to initial hire, if requested, based on verified experience up to step five (5) of the assigned pay grade. Current employee salary changes are determined based on internal methodology. Please contact Human Resources with any questions.

Benefits for full time positions include Florida Retirement System, a full suite of very affordable health/life/dental/vision benefits, ancillary insurance policies, college reimbursement, and more. Benefits are effective the 1st of the month after a full 30 days worked. For more information on benefits, please visit

The duration of the selection process may range from one (1) to three (3) months and may vary based on the number of applicants and/or urgency of filling the vacancy.

Applicants are reminded to take note of the close date listed on this job posting. Interviews are not typically requested prior to this date.

If accommodations are required throughout any portion of the hiring process, please contact our Human Resources team at

All positions at the Clay County Sheriff's Office have testing requirements to determine eligibility. All selected candidates will complete a drug screening, polygraph examination and a comprehensive background investigation as a condition of employment. Sensitive and/or confidential aspects of candidates' personal lives may be explored during this process (including driving, drug usage, criminal, employment, and residential histories).

Any job qualifications or requirements listed in this job posting are susceptible to written and/or physical testing. This testing may be included in the competitive selection process.

Reapplication/Retesting of discontinued or disqualified applicants is available after 365 days.

This posting has been reviewed by Human Resources and found to be job related and non-discriminatory. If you are interested in this position, please submit your electronic application at Clay County Sheriff's Office offers excellent benefits packages outlined below. Benefits are effective the first day of the month after 30 days worked for benefit-eligible employees. Coverages are provided through the Clay County Board of County Commissioners. You can visit their benefits page Medical Coverage Comprehensive medical coverage through Florida Blue at competitive rates.Medical coverage is available to all benefit-eligible employees and their eligible dependents.Employees have a choice from two plans, both of which are Preferred Provider Option Plans. In addition to a high subsidy of the premiums, the Sheriff's Office contributes up to 50% of the deductible for the High Deductible- HSA Plan. Family Deductible = $ 4,200.00 Contribution of up to $ 2,100.00 per year Single Deductible = $ 2,100.00 Contribution of up to $ 1,050.00 per year Dental Coverage A choice of two dental plans, with the Sheriff's Office covering 100% of the single premium under the Low Plan. The employee will pay the difference in the premium cost if they elect family coverage. Life Insurance Basic life and accidental death and dismemberment (AD&D) life insurance coverage of $ 20,000 is provided for each benefit-eligible employee. Benefit-eligible employees may purchase additional coverage for themselves, their spouse,and dependent children through the Supplemental Life Insurance program. Long Term Insurance Benefit-eligible employees may purchase long term insurance through the County's provider for life insurance at affordable rates. Supplemental Insurance Supplemental Insurances such as short-term disability, hospital, cancer, and accidentare available through Aflac, Colonial Life, and Liberty. Vision Insurance A voluntary vision plan at affordable rates. Employee Assistance Program (EAP) A comprehensive employee assistance program, provided by Aetna,which includes counseling, education, and referral services for employees and their eligible family members. EAP services are strictly confidential. Vacation/Sick Leave/Personal Time Off Full-time employees accrue Personal Time Off (PTO) per year;the accrual rate will increase depending on their length of service with the Sheriff's Office. Holiday Pay The Sheriff's Office has eleven paid holidays and birthday leave for full-time employees.

New Year's Day Martin Luther King Day President's Day Memorial Day Independence Day Labor Day Veteran's Day Thanksgiving and the day after Thanksgiving Christmas Eve Christmas Day Retirement Plans The Sheriff's Office participates in the Florida Retirement System. Employees have a choice from two plans under the FRS:Pension Plan and Investment Plan. The Sheriff's Office makes a contribution as set by the Florida legislature towards the plan of choice for each employee and the employee makes a contribution of 3%. Deferred Compensation Plans Employees may also elect to participate in the County's deferred compensation plan, which offers a choice from two providers:Mass Mutual and Nationwide. Contributions are voluntary by the employee and made on a pre-tax basis. Pre-Tax Benefits Certain payroll deductions can be taken on a before-tax basis. These include medical and dental premiums, FRS plan contributions, and high deductible plan contributions. Other Benefits include: Tuition Reimbursement Florida Deputy Sheriff's Association Membership Onsite Wellness/Fitness Center *not all locations Military Service Leave Bereavement Direct Deposit Payroll *Temporary, Part-time, and Seasonal employees are not paid for holidays and are not eligible for benefits. 01

Are you at least 18 years old? Yes No

02

Are you legally authorized to work in the United States? In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form (I-9) upon hire. Yes No

03

Do you possess a valid Florida Driver's License? Yes No

04

Are you proficient in Microsoft Word, Outlook, Excel and PowerPoint? Yes No

05

Do you have prior clerical experience? Yes No

06

Do you have prior HR experience? Yes No

07

Do you have a high school diploma or equivalent? Yes No

08

Do you have any convictions for Domestic Violence? Yes No

09

Have you been convicted of a DUI within the last five (5) years for law enforcement/corrections applicants or three (3) years for civilian applicants, or ever as a law enforcement officer/corrections officer (including military police)? Yes No

10

Have you received three (3) or more moving violations within the past 24 months? Yes No

11

Visible tattoos determined to be inappropriate or offensive must be covered while at work. Do you have any tattoos above the collarbone (i.e. neck, face or behind the ear)? If yes, describe the tattoo and the location of the tattoo. 12

For the next seven (7) questions --The Clay County Sheriff's Office recognizes an irrevocable responsibility in maintaining the public trust concerning the maintenance of a Drug Free Workplace and the office's responsibility to be in compliance with the Drug-Free Workplace requirements as established in the Anti-Drug Abuse Act enacted by the United States Congress in 1988 and the Florida Drug Free Workplace programs requirements, F.S.S. 440.101 and F.S.S. 440.102 and Chapter 59A of the Florida Administrative Code.The U.S. Court of Appeals, 5th Circuit in Davis v. City of Dallas (no. 84-1814 - November 26, 1985) determined that a requirement prohibiting recent or excessive drug usage is job related.Use of CBD oil can, in some circumstances, result in a positive result for THC during a drug test. A drug test that confirms a positive result for THC will disqualify the applicant from employment. The Sheriff reserves the right to disqualify an individual based upon the totality of the drug use circumstances. Please enter your initials to confirm that you have read and understand these statements. 13

During your lifetime have you ever fraudulently used prescriptions to obtain or use drugs? Yes No

14

During your lifetime have you ever illegally used heroin, opium, Fentanyl or any derivative of heroin or opiates? Yes No

15

During your lifetime have you ever sold, distributed or conspired to distribute illegal drugs, except as required by official law enforcement duties? Yes No

16

Minor experimentation, as a juvenile, of the drugs listed in the following question, will be considered on a case by case basis. NO chronic usage will be considered. Have you, as an adult, used Cocaine, Illegal steroids (not prescribed), Quaaludes, LSD, M.D.M.A. (Ecstasy, Molly) or PCP within the past 5 years? Yes No

17

During your lifetime have you ever used any illicit drug after first employment or appointment in the law enforcement field except in connection with official duties? Yes No

18

Have you used marijuana or hash recreationally during the past 12 months? Yes No

19

During your lifetime have you ever used methamphetamine, Rohypnol (Rooffies), GHB (Gamma Hydroxy Butyrate, also known as Grievous Bodily Harm) or similar illegal drugs in any amount? Yes No

Required Question