Healthcare Administrative Assistant

GREAT Opportunity to grow your career in the healthcare field!

***MUST BE WILLING TO GET SECURITY CLEARANCE FOR THIS ROLE

*** SHIFT 8am-430pm

(Job Requirements)

Must reside within 50 mile radius of Helen, MT.

2+ years of experience (administrative capacity, healthcare, scheduling, coordinating, etc.).

Computer proficiency.

50 WPM preferred.

Basic medical terminology or industry experience preferred.

Comfortable with information collection, data entry, and providing exceptional patient services.

Comfortable with scheduling and coordinating.

Comfortable working 100% onsite.

Comfortable submitting to a drug test upon hire.

Comfortable to learn new internal healthcare software.

High school diploma or GED.

(Responsibilities):

Works with Lead Scheduler to achieve all patient communications are completed on time and appropriately.

Coordinates and authorizes Veteran care with community providers that the organization does not supply or cannot supply timely.

Communicates with internal medical providers on rules and regulations for VA Community Care and advises on appropriate processes.

Validates and update patient demographic information.

When records are received, the incumbent will ensure that all necessary health/administrative information are processed to be integrated into Computerized Patient Record System (CPRS) and the Veterans Health Information Systems and Technology Architecture (VistA).

Properly processes community care consults via HealthShare Referral Manager (HSRM) and Provider Profile Management System (PPMS) systems and/or other systems as needed.

Screens/receives phone calls in a courteous and timely manner.

Responds to telephone inquiries regarding delivery of services.

Daily computer use of Microsoft office products to include Excel, Word, Outlook & Microsoft Teams.

Perform appointment scheduling, tracking, pre and post- appointments contacts as required.

The contractor performs quality customer service for all patients; patient families; VA Staff, contractors, physicians, fellows, residents.

We reserve the right to pay above or below the posted wage based on factors unrelated to sex, race, or any other protected classification.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. This temporary role may be eligible for the following:

· Medical, dental & vision

· 401(k)/Roth

· Insurance (Basic/Supplemental Life & AD&D)

· Short and long-term disability

· Health & Dependent Care Spending Accounts (HSA & DCFSA)

· Transportation benefits

· Employee Assistance Program

.Time Off/Leave (PTO, Vacation or Sick Leave

Pay and Benefits

The pay range for this position is $21.02 - $21.02/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Helena,MT.

Application Deadline

This position is anticipated to close on Sep 25, 2025.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email actalentaccommodation@actalentservices.com (%20actalentaccommodation@actalentservices.com) for other accommodation options.