Oak View Group Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet.

Position Summary The Food and Beverage Operations Administrative Assistant will provide administrative support to the department director and the Concessions and Warehouse Teams in the performance of supporting all departments at the venue. Administrative duties may include, but are not limited to, appointment setting, correspondence, meeting minutes, and keeping the Director and the Operations Team organized, as well as assisting with expense reports, creating PowerPoint presentations when needed, HR liaison, basic office supply and equipment maintenance, troubleshoot daily issues that arise in everyday operations, and general clerical duties. Will also assist in the updating of training manuals, receive visitors, sort/distribute mail and faxes, and channel necessary communications.

This role will pay between an hourly rate of $22.50-$23.00.

Benefits for Part-Time roles: 401(k) Savings Plan and 401(k) matching.

This position will remain open until October 10, 2025.

About the Venue From 2011-2013, Benchmark International Arena  had more than $62 million in improvements that have clearly revolutionized the industry and made it the premier entertainment venue in the state of Florida. With a wide array of venues spread throughout the United States, it can be difficult to find one that distinguishes itself from the others. That is not the case with the renovated Amalie Arena, Florida’s premier entertainment venue and home of the three-time Stanley Cup champion, Tampa Bay Lightning.

Boasting unique features like lightning-throwing Tesla coils, the 11,000 square-foot Budweiser Biergarten with incredible views of the city and a massive five-manual, 105-rank digital pipe organ, Amalie Arena consistently ranks among the very best venues in the United States. The best part? This is only the beginning.

Responsibilities

Providing general office/administrative/accounting support

Purchase order writing, reconciliation with accounting

Staffing concessions and bar areas

Assisting the Concessions and Warehouse managers with reports

Providing general office automation/clerical support: copying, faxing, filing, correspondence, telephone inquiries

Filing maintenance: maintain files; ensuring compliancy and accuracy in files

Relaying any accounting, employee relations, safety, policy or procedural concerns, and any situation that may result in disciplinary action, to appropriate management in a timely and responsible manner

Qualifications

High School graduate or equivalent

Minimum five years of business, general office, and/or accounting experience to upper level executives

Knowledge and skill in using computer software, including MS Word/PowerPoint/Excel/Outlook

Ability to adhere to a high level of attention to detail

Ability to maintain open, direct, positive, and objective lines of communication with management

Ability to work in a fast-paced environment while handling multiple tasks calmly, professionally, and with flexibility

Strong verbal and written skills; ability to communicate in a professional, knowledgeable, and courteous manner with employees, clients, vendors, business contacts, etc

Ability to be self-directed in a team-oriented environment

Ability to work evenings and weekends, if necessary, as required in an event-driven environment

Ability to work overtime hours, if necessary

Ability to adhere to highest standards of confidentiality and discretion in all proprietary business, financial, and employee matters

Strengthened by our Differences. United to Make a Difference At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our  people , improves our  service , and raises our  excellence . Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds.

Equal Opportunity Employer Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.