Executive Assistant Opportunity

We are looking for an organized and proactive Executive Assistant to support senior leadership. Based in New Orleans, Louisiana, this short-term contract to permanent position offers an opportunity to play a vital role in ensuring smooth operations and effective communication across various executive functions. The ideal candidate will excel in managing schedules, coordinating travel, and facilitating high-level meetings.

Responsibilities:

• Manage and maintain executive calendars to ensure optimal scheduling and time management.
• Arrange and oversee complex travel plans, including bookings and itineraries, to accommodate business needs.
• Coordinate logistics for executive meetings, ensuring all necessary materials and details are prepared.
• Draft and manage email communications on behalf of executives, maintaining professionalism and accuracy.
• Serve as the central point of contact for executive correspondence and inquiries.
• Utilize Microsoft Office Suite to create, edit, and organize documents, presentations, and reports.
• Monitor and prioritize tasks to support executives in meeting organizational goals.
• Handle confidential information with discretion and ensure sensitive matters are managed appropriately.
• Work collaboratively with other departments to facilitate smooth communication and workflow.
• Identify and implement improvements for administrative processes to enhance efficiency.

Requirements:

• Proven experience as an Executive Assistant or in a similar administrative role.
• Proficiency in calendar management and scheduling tools.
• Strong ability to coordinate travel arrangements, including flights, accommodations, and itineraries.
• Excellent written and verbal communication skills for managing detailed correspondence.
• Advanced proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Exceptional organizational skills and attention to detail.
• Ability to handle sensitive information with confidentiality and discretion.
• Familiarity with managing executive meetings and preparing required materials.