Executive Assistant

Ministry Brands is looking for an Executive Assistant to join our growing team! We are a leading provider of SaaS operational management systems, payments platforms, digital engagement tools, and background screening solutions for faith-based, non-profit, and for-profit organizations. We serve more than 95,000 customers as a trusted partner in digital transformation and enablement advancing missions, driving efficiencies, and building engaged communities for more than four decades.

Our employees share in the responsibility for creating an environment in which every individual's unique strengths and abilities are developed and valued. We welcome everyone and are dedicated to creating a culture where all our employees have equal opportunity to be heard and reach their full potential.

Available Location: Alpharetta, GA

Hybrid Working: In this role, you will split your time between working at the designated company office in Alpharetta, GA for a minimum of 4 days per week and will work remotely from your home address up to 1 day per week. Any changes to these work locations must follow the appropriate process as outlined in our handbook.

What You'll Do

Ministry Brands is looking for a passionate, experienced, and professional Executive Assistant to provide high-level administrative support for our executive team and manage our office operations. In this role, you will be responsible for managing the calendars of executives, scheduling meetings both in-person and virtually, and arranging travel and travel-related activities. You will work closely with internal teams to plan and execute important company announcements and build strong relationships at all levels of the organization and with external partners. The ideal candidate will be a proactive problem solver with exceptional communication and interpersonal skills.

Provide administrative support to a team of executives, including calendar management, meeting set up and execution, travel arrangements, expense reports, and other ad hoc tasks as needed

Ensure executives' time and calendars are managed effectively; coordinate and schedule meetings, both in-person and virtual, for executives and team members

Manage, coordinate, and arrange senior executives' travel and travel-related activities, including hotel booking, transportation, meal coordination, and itinerary planning

Partner with internal teams to plan and execute important company announcements

Collaborate with and build strong relationships at all levels of the organization, as well as with external partners

Prepare meeting agendas, materials, and presentations; attend meetings and track action items

Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business

Monitor the daily operations of our Alpharetta office: partner with property management, coordinate and manage deliveries, plan and execute office events, and ensure that office equipment and supplies are appropriately maintained

Review and distribute mail, notary certifications, and manage office vendors

Provide after-hours and weekend support, as needed

Who You Are

Bachelor's degree or an equivalent combination of education and experience

4+ years of experience as an Executive Assistant reporting directly to senior leadership

Ability to exercise sound judgment, confidentiality, and professionalism

Strong time-management and prioritization skills, the ability to organize and coordinate multiple projects at once, and are comfortable with shifting priorities

You take initiative and consistently follow through on action items and follow-ups with a high level of attention to the details

Proficient in Microsoft Office and other office productivity tools, with an aptitude to learn new software and systems (we use Concur and Workday)

An ability to communicate effectively and tactfully verbally, written, and in-person

Domestic travel required, estimated up to 5%

Benefit Offerings Designed To Promote A Life Of Balance!

At Ministry Brands, we recognize that your career is just one important piece of your dynamic life. We offer a robust range of benefit offerings designed to cultivate a lifestyle of balance and personal success.

Robust healthcare options Options include a plan that is 100% covered by Ministry Brands for employee only coverage as well as a generous HSA contribution by the company. Employees have several healthcare options to choose from in order to find what works best for them.

Flexible paid time off There is no perfect, one size fits all balance between work and home. We provide flexible work schedules, PTO for vacation, and up to 80 hours of paid sick/safe leave. We also feature 11.5 days of fully paid holidays!

Paid parental leave Adding a new child to the family is a big adjustment! We provide the time and income to allow parents to adjust to their new normal in the healthiest way possible.

Mental health support Ministry Brands is a stigma free company with the National Alliance on Mental Illness. Associates are supported through an Employee Assistance Program which provides access to in-person or virtual counseling at no cost.

Professional development reimbursement Ministry Brands aims to support your professional development and empower you to drive your career by providing financial assistance to our associates seeking to further their education and career.

Employee Recognition & Rewards At Ministry Brands, we use Nectar to celebrate achievements and strengthen our culture of recognition. This social platform empowers employees to send meaningful kudos, award points redeemable for rewards, and highlight contributions that exemplify our values. Through Nectar, we foster engagement and appreciation while providing tangible ways to recognize great work.

Ministry Brands is proud to be an Equal Employment Opportunity Employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.