Executive Assistant

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Executive Assistant Birmingham, AL Alabama Media Group, Alabama’s largest news and entertainment company, is seeking an Executive Assistant. In this role, you will provide administrative support to several departments, key leaders and coordinate activities for the physical office space. The pay rate for this position is $24 - $26.50/hr. What you'll be doing : Executive support, including managing executive priorities, proactively anticipating needs and ensuring timely follow-through. Handle various assignments such as booking travel, processing expenses, and other duties as needed Prepare communications, memos/emails, invoices, reports and other correspondence (including PowerPoint presentations, letters and meeting minutes) Lead in the planning and execution of events including meetings, conferences, retreats, social functions, client events and training sessions. Support project management efforts, including tracking deadlines, coordinating resources, and maintaining documentation Handle routine office tasks, such as setting up meetings, ordering catering, answering phone calls and routing callers to the appropriate person, greeting visitors, and sorting and distributing mail Maintain filing systems, both electronic and physical Maintain office supplies and coordinates maintenance of office equipment. Be a helpful and positive presence in the workplace Communicate with building manager on janitorial and maintenance requests. Responsible for creating a clean, comfortable, ready-to-use environment.
Our ideal candidate will have the following : High school diploma or equivalent. Minimum of two years experience working in a role as an executive assistant, office manager or similar support role Proficiency in Microsoft Office including Word, Excel, PowerPoint and Teams. Established proficiency in all areas of administrative and clerical functions Ability to type at least 60 words per minute with minimal errors. Superior editing and grammar skills. Editing reports, meeting minutes, sponsorship materials, and various media to ensure accuracy and correct use of grammar, punctuation, and spelling. Ability to work in a deadline-oriented team environment Strong work ethic and organizational skills Desire to be proactive and create a positive experience for others Excellent interpersonal skills This job requires reliable transportation and the ability to travel off-site and overnight
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Location:
Birmingham, AL, United States

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