About Atrium: What you do matters . As a people-centric organization, we foster an environment of collaboration, high performance, and innovation where your talents are valued and your achievements are celebrated. Join us and become part of an inclusive team. Client Overview: Our client, a Florida-based non-profit organization, is committed to advancing cancer care across the state. It offers educational resources, advocacy efforts, and professional networking opportunities for individuals working in oncology, including physicians, nurses, pharmacists, and healthcare administrators. Its mission centers on improving patient outcomes through collaboration, education, and advocacy within the oncology community. Our client is currently looking to add an Executive Assistant to join the team. Salary/Hourly Rate: $55k - $65k Position Overview: The Executive Assistant is a proactive and dedicated individual with a passion for excellence and a knack for getting things done. In this role, the Executive Assistant will provide top-notch administrative support, managing a wide variety of activities and swiftly adapting to changing priorities. This position demands a self-disciplined, self-organized individual who can handle details independently, while passionate about driving a meaningful mission forward. Responsibilities of the Executive Assistant:

Provides excellent customer service to all members, partners, and other stakeholders while maintaining an appropriate level of confidentiality.

Be a team player and partner with co-workers to meet the continually changing needs of the company and its members.

Comprehensively support the Executive Director and Senior Executive.

On behalf of the Executive Director, manage daily calendar and travel, including heavy scheduling of meetings, speaking engagements, and conference calls in coordination with internal staff, members, and external constituents.

Provide continuity in the Executive Director’s absence.

Regularly exercise independent judgment in managing projects in an organized and timely manner as assigned.

Build strong relationships with individuals in the organization.

Manage Vendors and general office logistics management.

Develop relationships with vendors to ensure top-quality service and negotiate with service providers to drive down expenses.

Manage all IT-related items (server updates, company emails, computer/printer issues, etc.), working closely with a third-party network company.

Bookkeeping with QuickBooks: accounts payable, bookkeeping, and data entry tasks.

Performing bank account and credit card reconciliations.

In-person and virtual event coordination with multiple stakeholders and details required for each event.

Coordinate activities (operations and planning) for multiple projects at a time.

Use your writing skills to provide professional business documents, final proofread copies ready for signature, including meeting minutes, summaries, and proposals.

Assist with the coordination of educational events, including managing registration, interacting with attendees, and setting up and tearing down for meetings.

Additional responsibilities assigned as needed.

Required Experience/Skills for the Executive Assistant:

1 - 3 years of QuickBooks Online experience.

Minimum of 3 years in an advanced administrative role.

Ability to travel and work on some weekends. (advance notice provided).

Education Requirements:

High school diploma is required.

Associate's degree or higher is preferred.

Benefits:

Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).