Education Support Professionals - ESP/Classified - Secretarial

Job Number 2000015676

Start Date

Open Date 08/01/2025

Closing Date

EXECUTIVE ASSISTANT

SUMMARY DESCRIPTION

With minimum supervision, performs difficult and highly responsible secretarial work requiring the frequent exercise of independent judgment in applying and interpreting District or department policies, regulations and procedures. May act as a lead person and supervise other clerical/secretarial employees who maintain the support functions of the organizational entity. Incumbent performs related work as required.

DISTINGUISHING CHARACTERISTICS

The duties and responsibilities of the class reflect knowledge of the overall District operations. A high degree of familiarity with District policy, regulations and operation procedures is required. The complex program activities cover a broad range of responsibility and require precise coordination of work, frequent interpretation of policy, regulation and overall District operation practices. Public and elected official contact is frequent, requiring high level interpersonal communication skills. An individual in this position must be well informed on District activities and be able to communicate the position and/or policy of the District as required.

EXEMPLARY DUTIES/RESPONSIBILITIES

Serves as a primary resource person to administrative and non-administrative employees in areas of the division's responsibility; calendar maintenance for assigned administrator(s); interprets appropriate District policy and regulations for employees and the general public; performs the secretarial administrative duties of the position and may supervise and assign subordinate clerical employees; conducts research and prepares reports of diversified nature relating to administrative problem-solving, decision-making and policy matters; assists and advises division administrative staff in all matters related to the operation of the department; refers inquiries to the appropriate individual or department, researches and assembles amplifying information where necessary; examines forms, reports, files or other documents for accuracy and completeness and resolves errors and omissions; prepares and insures the timely completion of department reports and activities and may personally research background information, statistical data and other information; prepares purchase orders, claims and payrolls; and maintains financial and statistical records. The individual must also be highly proficient in computer applications in Microsoft Office including Outlook, Word, Excel, PowerPoint, in addition to being able work with computerized accounting systems.

EMPLOYMENT STANDARDS

Education/Experience: Any combination of education and experience that would likely provide the required knowledge and skills is qualifying. A typical way to obtain the knowledge and experience would be:

Equivalent to a high school diploma. Coursework in business administration, accounting, statistics, or other related field is desirable. AND Five (5) years of responsible and complex clerical work involving at least two (2) years of office management or supervisory responsibility.

Knowledge of: District rules, regulations, policies and procedures; mathematical computations; budgeting and bookkeeping; correct English usage; legal, financial, statistical and record-keeping methods associated with the department; business correspondence; filing; standard office equipment and computer applications.

Skill at: Working independently with minimal supervision; planning and organizing work; following complex oral and written instructions; developing office procedures; performing difficult clerical work accurately using independent judgment, where work of the department requires; maintaining sensitive, confidential information; applying basic grammatical rules; setting priorities; providing excellent customer service with diverse groups; displaying tact and courtesy; establishing and maintaining effective professional relationships; working and communicating effectively with District personnel and the public.

Special Consideration: As needed, must be willing and able to work in the evenings as needed.

THIS JOB SPECIFICATION SHOULD NOT BE CONSTRUED TO IMPLY THAT THESE REQUIREMENTS ARE THE EXCLUSIVE STANDARDS OF THE POSITION. INCUMBENTS MAY BE REQUIRED TO FOLLOW ANY OTHER INSTRUCTIONS, AND TO PERFORM ANY OTHER RELATED DUTIES AS MAY BE REQUIRED BY THEIR SUPERVISOR.

The Washoe County School District is committed to providing a safe and respectful learning and working environment for all students, staff, and visitors. The District prohibits bullying, cyber-bullying, harassment, sexual harassment, and/or discrimination based on an individual's actual or perceived race, color, religion, sex (including pregnancy), national origin, age, sexual orientation, gender identity or expression, genetic information, veterans or military status, marital status, disability or the presence of any sensory, physical or mental handicap in any of its educational programs/activities and employment, or in any program or activity conducted or funded by the U.S. Department of Agriculture. The District prohibits discrimination against any youth group listed in Title 36, as a patriotic society, (i.e. Boy Scouts of America) from access to public school facilities use.

Site(s) Information Technology

Internal Job Number 2025-26-E254379

Salary

Grade 23

Sch A: $25.26 (entry step) Sch B: $30.45 (entry step)

Salaries are subject to adjustment and may increase and decrease each fiscal year. New employees hired by Washoe County School District are normally placed on the entry step of the grade of the position. View salary schedules here.

Additional Job Information

This is a confidential position and is not subject to membership into a bargaining unit.

Benefit packages are available for all employees, eligible employees who are regularly scheduled to work 27.5 hours per week or more receive full benefits of the District which include but are not limited to; No waiting period on Medical, Dental, Vision and Life Insurance Employees may select an insurance plan wherein WCSD contributes 100% of insurance premiums. Sick Leave, Holiday Pay and Vacation Pay Public Employees Retirement System (PERS) Contribution options will be explained in detail during the New Employee Orientation. Salary Increases Longevity Bonuses Guidance Resources And More - Visit our Benefits page for more information.

Temporary employees working less than 6 months do not receive benefits.

New employees will be fingerprinted upon hire and every five years thereafter and will have $58.50 deducted from their first paycheck to help defray the cost of fingerprinting. Non-licensed employees will have $58.50 deduction when their fingerprints are completed every five years. Fingerprint fees are subject to change.

Any applicant who would like to request a reasonable accommodation in any step of the selection process should contact Human Resources at (775) 348-0321.