Executive Assistant

The Executive Assistant provides comprehensive and confidential administrative support to the Senior Vice President and Chief Hearing Officer of FINRA, as well as incidental support to the Vice President and Deputy Chief Hearing Officer (Officers) of the Office of Hearing Officers (OHO). Support of the Senior VP and Chief Hearing Officer involves advanced technical or administrative work in which incumbents are advanced in their assigned roles and work on business sensitive and confidential materials. This position requires the ability to exercise good judgment in a variety of situations with administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant must be able to work under pressure to handle a wide variety of activities and confidential matters with discretion.

Essential Job Functions:

• Completes a broad variety of administrative tasks for the Senior Vice President and Chief Hearing Officer & Vice President and Deputy Chief Hearing Officer including:
• Managing calendar of appointments; completing and tracking expense reports; assisting in internal communications.
• Arranging complex and detailed travel plans, itineraries, and agendas; compiling and preparing materials for meetings.
• Communicates directly, and on behalf of the Officers, with FINRA Key stakeholders, matters related to OHO's matters.
• Successfully completes critical aspects of deliverables with a hands-on approach, including personal correspondence, and other tasks that facilitate the Officers ability to effectively lead OHO.
• Provides a bridge for smooth communication between the Officers and internal departments; demonstrating leadership to maintain confidentiality, credibility, trust and support with senior management staff. Works closely and effectively with the Officers to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the Officers updated.
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the Officers, including those of a sensitive or confidential nature. Determines appropriate course of action, or response.

• Demonstration of FINRA's values.
• Collaboration, both in-person and virtually, in furtherance of FINRA's mission of investor protection and market integrity.

Other Responsibilities:

• Provides other related administrative support as assigned.
• Works with other administrative staff to ensure coverage for all executives as needed.
• Must maintain confidentiality and handle sensitive information with a high level of discretion.
• Coordinates OHO's technical and administrative needs with responsible FINRA offices.

Education/Experience Requirements:

• High school diploma or equivalent.
• Additional education or training preferred.
• Seven years of related experience as a secretary, administrative assistant, executive assistant, or similar responsibilities.
• Advanced experience utilizing Microsoft Office applications such as Word, Excel, and PowerPoint.
• Significant experience utilizing travel and expense systems such as Concur.
• Experience providing administrative or secretarial support at a senior level involving the high-level exercise of judgment.

Working Conditions:

• Hybrid work environment, with defined in-person presence requirements.
• In office presence required.
• Some overtime may be required as well as flexibility to work hours that correspond with the executive's hours.

For work that is performed in Los Angeles and San Francisco, CA, CO, FL, TX, IL, PA, MA, MD, VA, Washington, DC, NY and NJ, please refer to the chart below for the salary range for the corresponding location. FINRA complies with all state and local pay transparency laws and regulations requiring the disclosure of salary ranges for the position. In addition to location, actual compensation is based on various factors, including but not limited to, the candidate's skill set, level of experience, education, and market considerations.

Los Angeles, CA: Minimum Hourly Rate $40.10, Maximum Hourly Rate $60.14

San Francisco, CA: Minimum Hourly Rate $41.84, Maximum Hourly Rate $62.76

CO/FL/TX: Minimum Hourly Rate $29.48, Maximum Hourly Rate $52.26

IL/PA: Minimum Hourly Rate $32.60, Maximum Hourly Rate $57.46

MA/MD/VA/Washington, DC: Minimum Hourly Rate $33.90, Maximum Hourly Rate $60.00

NY/NJ: Minimum Hourly Rate $33.90, Maximum Hourly Rate $62.70

To be considered for this position, please submit an application. Applications are accepted on an ongoing basis.