Executive Administrative Assistant

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Responsibilities
: Manage the IT budget, including tracking expenditures, monthly reconciliation with the finance department, and ensuring alignment with institutional priorities.
Coordinate institutional procurement for IT services, including oversight of contract and vendor management for IT-related goods and services.
Manage licensing and software renewal schedules and provide monthly reports to the CIO listing upcoming renewals.
Provide minutes for committee meetings.
Prepare executive-level correspondence, meeting agendas, presentation materials, and reports.
Provide general information processing for the Chief Information Officer.
Coordinate the daily activities and workflow of the Chief Information Officer.
Serve as general receptionist and office manager for Information Technology and its sub-units.
Perform PCard audits and reconciliations in collaboration with the Procurement Office.
Perform other miscellaneous duties as assigned.
Maintain confidential files and IT office documentation.
Other duties as assigned. Minimum Required Education Bachelor’s degree in business administration, office management, or a related field. Required Licenses and/or Certifications NA Minimum Required Qualifications Minimum of 2 years administrative support .
Proficiency using productivity tools such as Microsoft Office and Teams.
Strong organizational and time-management abilities.
Ability to discretely handle sensitive information.
Independent judgement.
Ability to interact with senior management. Preferred Qualifications Prior work in higher education.
Finance experience with managing department budgets and purchasing.
Knowledge of IT department operations and terminology. Posting Detail Information Requisition Number 2026023SP Number of Vacancies 1 Anticipated Hire Date ASAP Position End Date (if temporary) Job Open Date 08/19/2025 Job Close Date 09/02/2025 Open Until Filled No Special Instructions to Applicants Advertising Summary Quicklink for Posting Job Duties
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Location:
Fairmont

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