Screen reader users may encounter difficulty with this site. For assistance with applying, please contact hr-accessibleapplication@osu.edu . If you have questions while submitting an application, please review these frequently asked questions .

Current Employees and Students:

If you are currently employed or enrolled as a student at The Ohio State University, please l og in to Workday to use the internal application process.

Welcome to The Ohio State University's career site. We invite you to apply to positions of interest. In order to ensure your application is complete, you must complete the following:

• Ensure you have all necessary documents available when starting the application process. You can review the additional job description section on postings for documents that may be required.

• Prior to submitting your application, please review and update (if necessary) the information in your candidate profile as it will transfer to your application.

Job Title:

Executive Administrative Assistant

Department:

Dentistry | Academic Affairs and Student Affairs

The Executive Administrative Assistant provides high-level administrative and operational support to the Associate Dean for Pre-Doctoral Education and Student Life in the College of Dentistry. This role requires strategic oversight of daily operations, executive support, event coordination, academic program assistance, and student services. Operating with minimal supervision, this position ensures efficiency in scheduling, communication, committee coordination, and data management while acting with professionalism, confidentiality, and tact in sensitive discussions. In addition, 15% of this position provides administrative support mainly consisting of scheduling, communication, and data management to the Associate Dean for Graduate Education, Admissions, and Institutional Outcomes.

Executive Support & Office Management:

• Serves as a trusted representative of the Associate Dean for Pre-Doctoral Education and Student Life.
• Reviews and processes email and other materials to ensure completeness and accuracy.
• Manages complex calendar scheduling, prioritizing meetings and appointments.
• Coordinates travel arrangements, including logistics for transportation, lodging, and dining reservations.
• Monitors budget, oversees expense reporting and financial reimbursements.
• Ensures office operations run smoothly, overseeing personnel documentation, purchasing supplies, memberships, and handling confidential documents.
• Provides scheduling support to the Associate Dean of Graduate Education, Admissions, and Institutional Outcomes.

Academic Program Coordination & Student Support:

• Maintains academic visitor records (e.g., visiting professors, externship students, independent continuing education participants).
• Manages updates to academic documents, course booklist, and web-based resources.
• Works with outside organizations to facilitate student board exams and residency application processing.
• Provides backup support for the College Registrar, managing classroom scheduling, lecture capture systems, student grades, and graduation verifications.
• Committee & Special Event Management:
• Provides administrative support to key committees, including the DDS Curriculum Committee, Student Professional Conduct Committee, and Academic Progress Committee.
• Manages logistics for meetings, drafts minutes, compiles research, and reports findings.
• Leads planning and execution of OAA special events, selecting venues, coordinating catering, assigning tasks, and liaising across departments.

Research & Strategic Analysis:

• Conducts research on academic policies, programs, and institutional procedures, advising leadership on findings.
• Collects and organizes data to prepare strategic reports for administrative decision-making.

Work Schedule: Monday Friday, 7:30am 4:30pm

Physical Requirements: Work is performed primarily in an office setting, requiring sustained periods using a keyboard and computer. Requires sufficient mobility to function effectively in an office environment. Ability to lift 25 pounds with or without accommodation.

Experience and Education: Required:

• Bachelor's degree or equivalent experience
• Strong written and verbal communication skills with demonstrated ability to exercise discretion and confidentiality
• Proficiency in Microsoft Office (Word, Outlook, Excel, One Drive, PowerPoint) and project management
• Experience managing office procedures, best practices, and high-priority projects
• Exceptional organizational, problem-solving, and prioritization skills
• Ability to juggle multiple projects while maintaining a solution-oriented mindset.

Desired:

• 2 years of relevant experience including: Experience providing executive administrative support in a higher education or college setting
• Experience with complex schedules and creating technology solutions to increase efficiency.

Additional Information:

Pay range: $24.76 - $32.33

Function : Business Planning and Operations Subfunction : Administrative Assistance Career Band : Individual Contributor - Specialized Career Level : S1

Location:

Postle Hall (0024)

Position Type:

Regular

Scheduled Hours:

40

Shift:

First Shift

Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the frequently asked questions .

The university is an equal opportunity employer, including veterans and disability.

As required by Ohio Revised Code section 3345.0216 , Ohio State will: educate students by means of free, open and rigorous intellectual inquiry to seek the truth; equip students with the opportunity to develop intellectual skills to reach their own, informed conclusions; not require, favor, disfavor or prohibit speech or lawful assembly; create a community dedicated to an ethic of civil and free inquiry, which respects the autonomy of each member, supports individual capacities for growth and tolerates differences in opinion; treat all faculty, staff and students as individuals, hold them to equal standards and provide equality of opportunity with regard to race, ethnicity, religion, sex, sexual orientation, gender identity or gender expression.