Description
We are seeking a highly skilled and professional Executive Administrative Assistant to provide strategic and operational support to senior leaders within the US Medical Affairs and Government Affairs & Market Access (GAMA) teams. This role requires exceptional organizational capabilities, discretion, and the ability to manage complex priorities in a dynamic, fast-paced environment.
Primary Duties
Provide high-level administrative support to executive leaders, including calendar management, travel coordination, and meeting logistics.
Organize and support internal and external meetings, including logistics, agendas, minutes, and follow-ups.
Assist with the preparation of presentations, reports, and other business documents.
Manage expense reports, purchase orders, and invoice processing in compliance with company policies.
Coordinate cross-functional communications and maintain effective relationships with internal and external stakeholders.
Support compliance documentation and tracking for Medical Affairs and GAMA activities.
Maintain team SharePoint sites, distribution lists, and document repositories.
Assist with onboarding of new team members including ordering of IS equipment.
Handle confidential information with integrity and discretion.
Maintains inter-department organization charts
Perform all work in compliance with company policy and within the guidelines of the bioMerieux Quality System.
Performs other related administrative duties as required.
Experience
High School Diploma or equivalent required.
3+ years of administrative assistant experience.
2+ years of experience in Microsoft Outlook, Word, PowerPoint, and Excel.
Knowledge, Skills & Abilities
Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams); experience with Concur, SAP, Ariba, or similar systems is a plus.
Strong interpersonal skills and ability to build relationships across all levels of the organization.
Excellent written and verbal communication skills.
Proven ability to manage multiple priorities with a high level of attention to detail.
Demonstrated discretion and professionalism in handling confidential information.
Please be aware that recruitment related scams are on the rise. Fraudulent job postings are being placed on other websites, and individuals posing as bioMerieux Talent Acquisition team members are reaching out via email or text message in an attempt to collect your personal and confidential information. In some cases, these scammers are also conducting bogus interviews prior to extending fraudulent offers of employment. Beware of individuals reaching out using general phone numbers and non-bioMerieux email domains (i.e. Hotmail.com, Gmail.com, Yahoo.com, etc.). If you are concerned that an interview experience or offer of employment might be a scam, please make sure you are searching for the posting on our careers site or contact us at [emailprotected].
BioMerieux Inc. and its affiliates are Equal Opportunity/Affirmative Action Employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. Please be advised that the receipt of satisfactory responses to reference requests and the provision of satisfactory proof of an applicant's identity and legal authorization to work in the United States are required of all new hires. Any misrepresentation, falsification, or material omission may result in the failure to receive an offer, the retraction of an offer, or if already hired, dismissal. If you are a qualified individual with a disability, you may request a reasonable accommodation in BioMerieux's or its affiliates' application process by contacting us via telephone at , by email at [emailprotected], or by dialing 711 for access to Telecommunications Relay Services (TRS).