Location: Bowling Green, KY Category: Staff Posted On: Thu Jul 24 2025 Job Description:

Western Kentucky University, a member of Conference USA and a Football Bowl Subdivision NCAA member institution, seeks to hire an individual for the position of Assistant Athletic Director for Business Operations within the Department of Athletics. This is a 12-month, full-time position. This position will report directly to the Sr. Associate Athletics Director/CFO of Athletics. Applicants must have a commitment to and responsibility for adhering to all rules and regulations of WKU, Conference USA and the NCAA.

Primary Duties and Responsibilities:

The following duties are customary for this position, but are not to be construed as all-inclusive. Duties may be added, deleted and assigned based on management discretion and institutional needs.

Budget analyst (monitor and communicate with unit and sport leadership status of each area's budget)

Supervision of all department budgets, make decisions regarding expense timing to coincide with department cash flow

Formulate budget recommendations for department leadership

Budget Development: In collaboration with units/sports, department CFO and University Budget Office develop annual Unit, Sport and overall department budgets

CHF/HAF: Monitor revenues and expenses for all athletics accounts and communicate balances to coaches

CUSA, NCAA & EADA report coordination: Work with campus constituents to secure financial, HR and student-athlete information for the completion of annual reports

Make decisions regarding expense coding to reflect NCAA report standards

Strategic Planning: Assist with analysis of conference and University peers regarding staffing and revenue generation expenses

Performs business office duties to include: word processing, spreadsheet development and form preparation, filing, copying and other basic office functions.

Maintains financial records for receipts and expenditures.

Reconciles procurement card activity for assigned Teams, and Units.

Processes departmental requisitions accurately, enters data into accounts payable for proof of receiving before approval of vendor invoices for payment.

Decisions on individual and team travel regarding method and appropriate provider selection and assists w/ travel arrangements to comply with WKU procedures.

Decides appropriate purchasing procedures for travel, athletic supplies and equipment.

Manages cash deposits and maintain account records for assigned sports and units.

Provides Banner system information as requested by coaches and administrators on university and Foundation accounts.

Serve on campus committees as requested

Provides after hour financial support to coaching staff and unit leadership as needed

Other duties as assigned

Knowledge and Skills Considered Essential for Success:

Knowledge of and experience in online accounting software (Banner, People Soft, Axiom, other)

Must have PC experience and working knowledge of MS Office (Excel, Word, Power Point, other) products

Must have excellent written and verbal communication skills

Must have strong organizational skills and enhanced computer skills.

Ability to work independently and handle multiple tasks simultaneously.

Ability to handle confidential and sensitive situations with tact and diplomacy

Must have good interpersonal skills, be attentive to detail, present a professional attitude, and show willingness to take initiative.

Experience with purchasing platform software.

Experience in collegiate athletics environment

Working knowledge of and compliance with NCAA rules that relate to duties and responsibilities of this position

Job Requirements:

Bachelor's Degree

Working experience / knowledge of typical business office software (MS Office Suite, specifically Excel, Word, and Power Point)

At least one year of office experience

Additional Information:

Salary Range: $48,600 - $49,992

Kentucky state law requires all public institutions of postsecondary education to conduct pre-employment criminal background checks to determine suitability for employment.

Western Kentucky University (WKU) is committed to a policy and practice of providing equal employment and educational opportunities to all individuals. In accordance with Title VI and VII of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, Revised 1992, and the Americans with Disabilities Act of 1990, no form of discrimination or harassment will be tolerated at WKU on the basis of race, color, ethnicity, national origin, creed, religion, political belief, sex, sexual orientation, gender identity/expression, marital status, age, uniformed services, veteran status, genetic information, pregnancy, childbirth or related medical conditions, or physical or mental disability in admission to career and technical education programs and/or activities, or employment practices.

Persons with disabilities, who need reasonable accommodations to participate in the application and/or selection process, should notify the office of Institutional Equity. To request an accommodation, report a complaint, or ask questions regarding WKU's Discrimination and Harassment Policy (#0.2040), please contact Ms. Ena Demir, Executive Director/Title IX Coordinator via email at ena.demir@wku.edu or by phone at (270) 745-6867. Ms. Demir is also responsible for coordinating the University's response to complaints related to sex and gender harassment. Additional information regarding Title IX is accessible via WKU's https://www.wku.edu/titleix/ website.

Information concerning educational programs offered by WKU are provided at: http://www.wku.edu/atwku/academics.php

For information related to job postings, please email employment@wku.edu.