Assistant for Trade Partner Administration

This role involves assisting in the preparation and administration of Trade Partner documents, including contracts and insurance related to construction projects. The position requires securing all necessary approvals and ensuring adherence to company procedures. The role also includes establishing and maintaining Address Book Records (ABR) forms and supporting documents for accuracy in vendor file creation and maintenance.

Responsibilities

1. Obtain required documents from trade partners and divisions to complete the Master Trade Partner Agreement (MTPA) and Address Book Records (ABRs).
2. Ensure trade partner insurance compliance by obtaining necessary documents from trade partners and divisions.
3. Create and maintain ABR for non-trade partner and Trade Partner search types.
4. Prepare MTPA and gather required approval signatures using DocuSign.
5. Ensure all received documents are properly and completely filled out.
6. Log and maintain contract documents in designated areas.
7. Manage placement and removal of contract and insurance holds on ABRs.
8. Escalate any deficiencies, long-standing issues, or questions regarding MTPAs or insurance to management.
9. Assist divisions with contract negotiations and maintain change addendums to MTPAs.
10. Perform all other duties as assigned.
11. Set up and maintain address book revisions using JD Edwards.
12. Maintain trade partner documents, exhibits, and insurance compliance.

Essential Skills

• High School Diploma or GED required.
• Previous experience with contracts, administration, or related areas preferred.
• Intermediate skills in Microsoft Office, including Outlook, Word, and Excel.
• Previous experience using Box, DocuSign, ServiceNOW, or other third-party insurance compliance platforms.
• Exceptional communication skills, both oral and written.
• Attention to detail and ability to spot errors and inconsistencies.
• Professional attitude to represent the company positively.
• Excellent reading and language comprehension.
• Ability to work collaboratively with a team at all organizational levels.

Additional Skills & Qualifications

• Spanish bilingual is a plus.
• Experience managing vendor contracts is beneficial.
• Experience collecting certificates of insurance.

Work Environment

This position is on-site Monday through Friday, with shifts from 8:30 AM to 5:30 PM EST or 9:00 AM to 6:00 PM EST. The local team comprises you and one contractor, with a total team size of 19 across corporate offices. The role involves heavy email communication and Microsoft Teams messaging.

Job Type & Location

This is a Contract position based out of Miami, Florida.

Pay and Benefits

The pay range for this position is $20.00 - $20.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Miami,FL.

Application Deadline

This position is anticipated to close on Aug 31, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.