Administrative Assistant

SterilMed Inc, a member of Johnson & Johnson's Family of Companies, is recruiting for an Administrative Assistant located in Plymouth, MN. This position may require up to 5% travel.

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow and profoundly impact health for humanity.

Fueled by innovation at the intersection of biology and technology, we're developing the next generation of smarter, less invasive, more personalized treatments.

Your unique talents will help patients on their journey to wellness.

The Administrative Assistant is responsible for providing comprehensive administrative support to the Sterilmed GMB. This role involves managing calendars, coordinating meetings, and a variety of other essential administrative duties to ensure smooth operations.

Under general direction and in accordance with applicable federal, state, and local laws/regulations, as well as Johnson & Johnson corporate procedures and guidelines, the Administrative Assistant will:

• Perform a variety of administrative tasks, including planning and coordination of company meetings and events (e.g., communication meetings, annual events).
• Schedule visitor appointments for the management board, including logistics for meetings such as travel arrangements and agenda preparation.
• Maintain daily calendars and appointments, ensuring availability and allocating time for tasks.
• Draft and assist in the preparation of business communications, presentations, and spreadsheets.
• Support communication strategy development and ghostwriting of communications.
• Arrange travel both domestically and internationally, including booking, confirming reservations, and preparing itineraries.
• Prepare and reconcile expense reports, flagging any questionable submissions for review.
• Serve as back-up approver for expense reports.
• Actively coordinate and facilitate activities with the CREDO Culture Team, including leading meetings, managing follow-ups, and fostering a positive company culture.
• Maintain organizational charts, contact lists, and other company records, while investing time in understanding business priorities.
• Identify opportunities for efficiency improvements and complete special project assignments as needed.
• Communicate business-related issues or opportunities to the next management level.
• Ensure compliance with all federal, state, local, and company regulations, policies, and procedures.
• For those in supervisory roles, oversee that team members adhere to health, safety, and environmental guidelines, ensuring necessary resources are available.
• Perform additional duties as assigned by management.

Qualifications:

• A minimum of an Associate degree, Bachelor's degree preferred.
• Minimum of 6 years' experience supporting upper management is required, supporting executive level is preferred.
• Prior experience in the medical device industry preferred.
• Proficient in Microsoft Office, with expertise in Outlook, Word, Excel, Publisher, and PowerPoint.
• Detail-oriented and organized.
• Strong collaboration and team working skills.
• Strong focus on solutions and problem-solving.
• Proactive mindset with the ability to think ahead.
• Demonstrated reliability and professionalism when dealing with internal and external customers.
• History of building trust and maintaining confidentiality.
• Ability to build strong relationships with the Management Board.
• Excellent written and oral communication skills.
• Ability to function both independently and as part of a team.
• Capability to manage multiple priorities in a fast-paced environment.

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.

Johnson and Johnson is committed to providing an interview process that is inclusive of our applicants' needs. If you are an individual with a disability and would like to request an accommodation, please email the Employee Health Support Center (ra-employeehealthsup@its.jnj.com) or contact AskGS to be directed to your accommodation resource.

The anticipated base pay range for this position is: $53,900-$86,020 annually.

Additional Description for Pay Transparency: The Company maintains highly competitive, performance-based compensation programs. Under current guidelines, this position is eligible for an annual performance bonus in accordance with the terms of the applicable plan. The annual performance bonus is a cash bonus intended to provide an incentive to achieve annual targeted results by rewarding for individual and the corporation's performance over a calendar/performance year. Bonuses are awarded at the Company's discretion on an individual basis. Employees and/or eligible dependents may be eligible to participate in the following Company sponsored employee benefit programs: medical, dental, vision, life insurance, short- and long-term disability, business accident insurance, and group legal insurance. Employees may be eligible to participate in the Company's consolidated retirement plan (pension) and savings plan (401(k)). Employees are eligible for the following time off benefits: Vacation up to 120 hours per calendar year Sick time - up to 40 hours per calendar year; for employees who reside in the State of Washington up to 56 hours per calendar year Holiday pay, including Floating Holidays up to 13 days per calendar year of Work, Personal and Family Time - up to 40 hours per calendar year Additional information can be found through the link below.