Overview

We are seeking a Administrative Assistant for a part-time assignment in Irving, Texas. The selected candidate will perform a wide variety of administrative and staff project support. Hours are Monday - Friday, 9:00am - 2:00pm ** This is a Part-Time position** ** This position has a pay rate of $20/hr ** Responsibilities

- Provides administrative support to ensure efficient client operations - Completes operational requirements by scheduling and assigning administrative projects and expediting work results - Maintains supplies inventory by checking stock to determine inventory levels anticipating needed supplies, placing and expediting orders for supplies - Generate shopping carts for various catalog orders, project, amendments and open purchase orders - Track shopping carts for PO issuance and request new purchase orders when needed to replace expiring contracts and amendments to increase dollar amounts or extend expiration dates - Contact suppliers for rate sheets/quotes, price breakdowns n quotes supplied to FSA, W9’s, COI’s and all other paperwork needed for approvals - Stamp all incoming invoices with arrival dates and appropriate “approval” stamp for PO, cost center, account and other processing information - Match invoices to proper PO’s, confirm all required backup is attached to each invoice - Once invoices have been approved by the FSA, log into NETS and in-house to either RFSA or A/P (utility invoices) for further processing - Cover reception station as needed for scheduled time, breaks and/or vacation periods - Create formal RFP’s and bidder lists as needed - Work with corporate procurement to get buyer assignments - Create any needed bids from template, for suppliers to complete - Create bid comparison spreadsheets or tables as required - Call suppliers as needed to request repair services or schedule and additional services - Assist FSA with any requested projects, proofing, finding suppliers, documents, etc. Qualifications

- 2+ years experience as an Administrative Assistant - Proficient with Microsoft Outlook, Word, Excel and PowerPoint - Ability to work with budgets and create spreadsheets - SAP experience is a plus Options

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