ADMINISTRATIVE ASSISTANT PART TIME

5 Days Old

Administrative Assistant

The role and responsibility of the Administrative Assistant includes working closely with the Head of Administration, assisting with a variety of tasks. This position requires multitasking and organization.

Responsibilities include, but are not limited to:

  • Contract management, think part paralegal
    • Facilitate communication between prospect or client and Marcel
    • Maintain up to date contract templates
    • Manage fully executed contracts
  • Bookkeeping
    • General bookkeeping
    • Monthly invoicing
    • Monthly vendor billing
    • Time and materials billing
    • Assist with closing the month
    • Sourcing order for vendors
    • Client PO/IO billing
  • General office management assistance
    • Order lunch
    • Order supplies and gifts
    • Liaison with our co-working space
    • Schedule leadership dinners
  • Event planning
    • Yearly retreat
    • Yearly on-site
    • Occasional employee travel
    • Anniversary benefit management
  • Human Resources
    • Assist Head of Administration with Insurance Benefits Administration
    • Assist Head of Administration & CEO with Corporate Insurance Policies
    • Assist in onboarding & offboarding

Qualifications:

  • Experience with Google products including Drive, Docs, and Sheets.
  • Experience with Microsoft products including Word and Excel
  • Experience with Quickbooks Online Accounting Software preferred
  • Affinity for multi-tasking
  • Keen eye for detail
  • Can both follow and improve upon internal processes
  • Excellent communication skills
  • Self motivated
  • Ideal candidate has an interest in making a difference. The ideal candidate cares about themselves, their work, their coworkers, and their community.
  • The ideal candidate champions the department's mission & vision in cultivating an environment where one is proud to work at Marcel.
Apply
Location:
Chicago
Job Type:
PartTime

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